AI-Enabled Administrative Assistant

**The NBP Group Woodbury, NY (On-site)**

The NBP Group is a boutique property & casualty insurance agency founded in 1993 that specializes in premium insurance for car, home, jewelry, and business. The company, serving discerning clients across personal and commercial lines, is seeking a sharp, detail-oriented Administrative Assistant to support a senior insurance executive. This is a hands-on role for someone who pairs strong organizational instincts with fluency in today’s AI productivity tools.

You’ll be the executive’s right hand — managing the calendar, correspondence, client follow-ups, and the day-to-day flow of a fast-moving office where high-value clients expect white-glove service.

What you’ll do

• Manage scheduling, email triage, and client communications on behalf of the executive
• Use AI tools (drafting, summarization, data entry, research) to move faster and reduce busywork
• Prepare quotes, applications, renewals, and policy documents for review
• Maintain organized client files and CRM records with precision
• Coordinate with carriers and underwriters and keep deadlines on track
• Handle confidential financial and personal client information with discretion

What we’re looking for

• 2+ years in an administrative, executive-support, or insurance office role
• Comfort and curiosity with AI/productivity software (ChatGPT, Claude, Microsoft Copilot, or similar)
• Excellent written and verbal communication
• Strong organization and a genuine eye for detail
• Discretion and professionalism around sensitive client matters
• Insurance, finance, or wealth-planning exposure a plus (P&C, life, or commercial lines)

Why NBP
A boutique environment where your work is visible and valued, direct mentorship from a seasoned insurance executive, and a front-row seat to high-net-worth insurance and risk planning.

To apply: Send your résumé to [email protected] or call (516) 626-6271.
The NBP Group is an equal opportunity employer.

Pay: $26.00 - $30.00 per hour

Benefits:

• 401(k)
• Health insurance
• Paid time off
• Tuition reimbursement

Work Location: In person