Junior Executive Assistant - Bilingual (Chinese/English)

Position Overview

We are seeking a highly organized and proactive Junior Executive Assistant to provide administrative and coordination support. The role requires someone who is detail-oriented, eager to learn and able to manage office tasks in a fast-paced environment.

Key Responsibilities

• Manage calendars, schedule meetings, and coordinate appointments.
• Prepare meeting materials, agendas, notes, follow-ups, and basic reports.
• Handle email, phone, and written correspondence in a timely and professional manner.
• Coordinate travel arrangements and expense documentation.
• Maintain organized digital and physical filing and records.
• Serve as a liaison between executives, employees, vendors, and external partners.
• Support general office administration task.
• Translation assistance English to Chinese and vice-versa.
• Assist with special projects, event coordination, research, data entry, and process-improvement tasks.

Qualifications

• Must be Bilingual- Chinese/English in both speaking and writing.
• Associate’s or higher degree in business administration or a related field.
• 1+ years of administrative support, professional office work.
• Proficiency with Microsoft 365, including Outlook, Word, Excel, PowerPoint, Teams. Experience with Co-Pilot.
• Strong written and verbal communication skills.
• Ability to handle confidential information with professionalism and discretion.
• Excellent organization, time management, attention to detail, and follow-through.

This position may require occasional flexibility outside standard business hours to support executive schedules.

Job Type: Full-time

Pay: $25.00 - $30.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Education:

• Associate (Required)

Experience:

• Administrative Assistant: 1 year (Required)

Language:

• Chinese (Required)

Ability to Commute:

• New York, NY 10013 (Required)

Work Location: In person