Executive Assistant

Summary :

A profitable, successful Business-to-Business (B2B) multi-platform digital/integrated media property is seeking a proven Executive Assistant to support the Chairman of the company. The selected candidate will be a team player, an expert multi-tasker, and a problem solver. You will support and partner with the Chairman while playing a critical role in serving as additional backup to the rest of the team.

Responsibilities :

• Provide administrative support to the Chairman of the company
• Manage heavy meeting calendars and stay on top of their changing priorities, acting as a gatekeeper and partner
• Ensure and maintain the confidentiality of all appropriate communications and documentation
• Expedite and improve cross-team communication
• Assist executive team members and executive support members with daily tasks and special projects
• Communicate with third-party vendors, contractors, service providers, and customers as a company representative
• Use organizational, problem-solving, and analytical skills to manage priorities and workflow
• Plan, organize, and coordinate events, conferences, and sales meetings
• Write and coordinate the press release process

Qualifications :

• Experience supporting and partnering with leadership to improve day-to-day efficiency
• Ability to manage competing and changing priorities
• Must be able to exercise confidentiality and sound judgment in a variety of situations
• “No job is too small” mentality with a flexible and positive attitude
• Commitment to excellence and high standards
• Strong organizational, problem-solving, and analytical skills with acute attention to detail
• Technologically proficient and innovative tech user
• Excellent verbal and written communication skills
• Background in PR, events and social is a plus.
• Bachelor’s degree with at least four years of relevant work experience