Executive Assistant/Office Manager

Location: Canoga Park, CA (Onsite)
Pay Range: $18.00 – $35.00 per hour (Depends on Experience)
Job Type: Full-time

About the Role
Avalon Law Firm is seeking a highly organized, proactive Executive Assistant/Office Manager to report onsite at our Canoga Park office. This dual-function role provides critical administrative, operational, facilities, and HR support to ensure executive efficiency, seamless office organization, and accurate team tracking. The ideal candidate thrives in a fast-paced environment and possesses strong organizational and communication skills.

What You Will Do

• Executive Support: Manage executive calendars, handle complex routing and inquiries, and assist leadership with high-priority administrative tasks
• Document & Mail Operations: Oversee daily incoming/outgoing mail processing, routine file scanning, and secure, confidential handling of executive and HR documentation.
• Office & Facilities Management: Maintain a professional and clean office environment, manage inventory and procurement for general office and banking supplies, and coordinate with vendors for facility maintenance and document disposal.
• HR & Payroll Support: Process employee timesheet updates, enter approved leave into the payroll system, and manage onboarding packets and file organization for new hires.
• Event & Project Coordination: Plan and execute firm-wide events, team outings, end-of-year holiday celebrations, and seasonal client gifting.
• Marketing & Public Relations Coordination: Oversee marketing production schedules, approve social media and newsletter content, coordinate video shoots, and track client review and outreach campaigns.

What We’re Looking For

• Experience: Proven experience in an Executive Assistant, Office Manager, or high-level Administrative role (legal or professional services background preferred).
• Location & Presence: 100% onsite in Canoga Park, CA; punctual and reliable.
• Technical Skills: Proficiency in Microsoft Office, payroll/timekeeping platforms, and legal CRM or project management tools.
• Skills: Exceptionally organized, strong attention to detail regarding sensitive/confidential information, and clear written/verbal communication skills.

Benefits & Compensation

• Competitive hourly pay based on experience
• Full-time, Monday through Friday
• Opportunity for growth within a fast-growing firm
• Direct exposure to leadership and firm operations
• Professional, high-performance work environment
• Company benefits including medical, dental, retirement.

This role is best suited for someone who takes ownership, follows through, and keeps things moving without constant direction.

Pay: $18.00 - $35.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Retirement plan

Application Question(s):

• Are you able to reliably commute and work 100% onsite at our Canoga Park, CA office Monday through Friday?
• How many years of experience do you have as an Executive Assistant/Office Manager?

Work Location: In person