Executive Assistant to the CEO

About the Position:

We are seeking a motivated, detail-oriented, and organized Personal Assistant to help manage a variety of tasks related to accounting, bookkeeping, and marketing. This role is designed for someone who thrives in a fast-paced environment and is comfortable handling multiple responsibilities. You will work directly with the [business owner/entrepreneur] to ensure smooth daily operations and help drive business growth.

Responsibilities:

Accounting & Bookkeeping:

• Maintain accurate records of financial transactions (invoices, receipts, etc.)
• Assist with monthly and quarterly bookkeeping tasks, including account reconciliations and payroll
• Generate financial reports to track business performance
• Manage invoicing, bill payments, and accounts receivable
• Support with budgeting, expense tracking, and financial forecasting
• Work closely with accountants or external financial professionals as needed

Marketing Support:

• Assist in the creation and execution of marketing strategies to promote the business
• Help with social media content creation, scheduling, and engagement
• Research and manage advertising opportunities (Google Ads, Facebook Ads, etc.)
• Create email marketing campaigns and newsletters
• Collaborate on promotional events, webinars, or other brand-building activities
• Assist with market research and identifying new business opportunities

General Administrative Support:

• Help manage calendars, appointments, and personal schedules
• Coordinate meetings and other day-to-day administrative tasks
• Handle correspondence, phone calls, and other forms of communication
• Organize and manage documents, files, and records both digitally and physically

Required Skills & Qualifications:

• Proven experience in accounting, bookkeeping, or finance (knowledge of QuickBooks or similar software is a plus)
• Strong marketing experience, including social media management, email marketing, and advertising
• Excellent organizational and multitasking skills
• Strong attention to detail and ability to work independently
• Proficient in Microsoft Office and Google Workspace; familiarity with design tools (Canva, Adobe Suite, etc.) is a plus
• Excellent communication skills (written and verbal)
• Ability to handle confidential information with discretion
• Self-motivated and proactive attitude with a strong ability to prioritize tasks
• Ability to adapt quickly to new tools and processes

Preferred Qualifications:

• Bachelor’s degree or equivalent experience in accounting, business, or marketing
• Previous experience working in a personal assistant, executive assistant, or similar role
• Basic knowledge of SEO and digital marketing trends

Why Join Us?

• Opportunity to work closely with a dynamic entrepreneur/business owner
• Gain hands-on experience in both financial management and marketing
• Flexible work schedule
• Friendly and supportive team environment

How to Apply:

Please submit your resume and a cover letter explaining why you’re the perfect fit for this role. In your cover letter, please include your experience with both accounting/bookkeeping and marketing, and how you think you could make an impact in this position.

Job Type: Full-time

Pay: $50,000.00 - $70,000.00 per year

Work Location: In person