Executive Assistant & Project Manager

Kapdaa is a sustainable enterprise and leader in upcycling, collaborating with prestigious brands like Selfridges and Vivienne Westwood to transform textile waste into high-quality products. We are now pioneering UK-first AI-powered scanning and sorting systems to tackle blended fibre recycling. As we enter a full-scale commercialisation phase, we are seeking a full-time Executive Assistant & Project Manager. This dual-pillar role involves managing end-to-end production for our upcycling division and providing high-level executive support to our CEO as we scale our groundbreaking operations.

We are seeking a full-time Executive Assistant & Project Manager to join us during this pivotal growth. In our fast-moving, high-growth environment, exceptional organisational skills are key. This hands-on role is divided into two core pillars: you will lead project management for our upcycling division, managing end-to-end delivery of bespoke merchandise for prestigious clients like the Royal Ballet and Opera, Holland & Sherry and many more, while simultaneously acting as a key partner to our CEO, providing executive support and administrative oversight to help scale our groundbreaking AI-powered recycling operations.

Project Manager

• Act as the primary face of the business, building and maintaining strong relationships with our prestigious clients.
• Prepare and issue client quotations with precision and speed.
• Meticulously manage the paperwork, and preparation of client-supplied fabrics for production.
• Coordinate the end-to-end production process, liaising with factories and partners to ensure flawless quality control and on-time delivery.
• Keep clients updated throughout the project lifecycle, ensuring a high-touch, seamless service experience.
• Oversee project timelines and production schedules, ensuring all deadlines are met in our fast-paced environment.
• Oversee final packing and dispatch, maintaining a hands-on role in the physical preparation of all client shipments.

Executive Assistant

• Serve as the CEO’s right hand, strategically managing diaries, meetings, and appointments to maximise efficiency.
• Proactively monitor and filter emails, prioritising urgent matters to ensure the CEO’s focus remains on high-impact business growth.
• Own day-to-day administrative and operational tasks, ensuring the smooth, organised running of the office.
• Coordinate travel and events with forward-thinking logistics.
• Anticipate the CEO’s needs, taking ownership of projects to support the business’s scaling journey.

What You Bring

• A genuine passion for sustainability and a desire to make a tangible impact in circular fashion.
• Exceptional organisational skills, with an ability to juggle competing priorities in a fast-moving environment.
• Proficiency in basic office software (e.g., Google Workspace or Microsoft Office) and a quickness to learn new tools.

Contract: 6 months, with the possibility of transitioning to a permanent role

Hours: Full-time - Location: On-site, Monday–Friday, 9am - 5.30pm

Location: Unit 13, Kingsmill Business Park, Kingston upon Thames, KT1 3GZ

Salary: £30,000–£35,000 p/a depending on experience

Pay: £30,000.00-£35,000.00 per year

Benefits:

• On-site parking

Work Location: In person