Executive Assistant to Founder

Executive Assistant to Founder

Location: Montebello, NY

Compensation: Competitive, based on experience

Position Overview

We are seeking a highly organized and professional Executive Assistant to support the Founder of a growing healthcare organization. This role requires someone who can manage high-level administrative responsibilities while also assisting with financial coordination, reporting, and accounting-related tasks.

The ideal candidate is proactive, detail-oriented, and able to operate in a fast-paced environment with multiple moving parts. This person will work closely with the Founder on scheduling, communication, organization, operational follow-up, and financial administration.

An accounting or bookkeeping background is required. Healthcare experience is strongly preferred.

Key Responsibilities

Executive & Founder Support

• Manage the Founder’s calendar, meetings, travel, and daily priorities
• Coordinate internal and external meetings, calls, and events
• Prepare meeting agendas, presentations, reports, and follow-up documentation
• Assist with email management and executive correspondence
• Handle confidential and sensitive information with professionalism and discretion
• Act as a liaison between the Founder, leadership teams, vendors, and external partners

Accounting & Financial Coordination

• Assist with expense tracking, invoicing, and financial reporting
• Coordinate with accounting and finance teams on payments, reconciliations, and budgeting support
• Review, organize, and maintain financial records and documentation
• Support bookkeeping and administrative accounting functions as needed
• Track operational expenses and assist with reporting accuracy

Administrative & Operational Support

• Maintain organized files, systems, and reporting structures
• Track action items, deadlines, and operational follow-up
• Assist with special projects and day-to-day operational coordination
• Help improve organizational processes and office efficiency
• Support communication and coordination across departments and companies

Qualifications

Required

• Prior Executive Assistant experience supporting a Founder, CEO, or senior executive
• Accounting, bookkeeping, or finance background required
• Strong organizational and multitasking skills
• Excellent written and verbal communication
• High attention to detail and follow-through
• Ability to handle confidential information professionally
• Strong proficiency with Microsoft Office, Excel, and scheduling systems

Preferred

• Healthcare industry experience
• Experience working in fast-paced or high-growth environments
• Familiarity with QuickBooks or similar accounting software

What We’re Looking For

• Someone proactive who can anticipate needs before they arise
• Strong problem-solving and organizational abilities
• Ability to manage multiple priorities with minimal oversight
• Professional, dependable, and detail-oriented
• Calm under pressure and adaptable to changing priorities