Executive Assistant | Strategic Right Hand to the President & CEO - 10 years Experience Required

Exceptional Opportunity with a Growing Real Estate, Development & Investment Organization

Seeking an exceptional Executive Assistant to serve as the trusted right hand to the President & CEO.

THIS IS NOT A TRADITIONAL ADMINISTRATIVE POSITION.

We are looking for a highly intelligent, resourceful, organised, and proactive professional who can help manage the daily operations, priorities, communications, projects, and strategic initiatives of a dynamic entrepreneur and company leader.

The ideal candidate thrives in a fast-paced environment, anticipates needs before they arise, solves problems independently, and possesses the professionalism and discretion necessary to handle confidential business matters.

This position is ideal for someone who enjoys wearing multiple hats and becoming an indispensable member of a growing organisation.

This role offers a unique opportunity to work directly alongside executive leadership and gain exposure to real estate development, property management, business operations, marketing, investment initiatives, strategic growth projects, and high-level decision-making.

Position Type: Full-Time
Location: Onsite / In Office

Primary Responsibilities

Executive Support

• Manage and coordinate complex calendars and schedules
• Prioritise meetings, appointments, and executive commitments
• Coordinate travel, itineraries, accommodations, and logistics
• Prepare agendas, presentations, reports, and meeting materials
• Draft professional correspondence and executive communications
• Screen and prioritise incoming requests and communications
• Maintain confidential records and sensitive information
• Track and follow up on ongoing projects and action items
• Ensure deadlines and commitments are met
• Coordinate with contractors, consultants, vendors, residents, and business partners
• Assist in implementing systems and operational improvements
• Conduct research and prepare executive summaries
• Create reports, dashboards, and business updates
• Assist with marketing initiatives and outreach campaigns
• Coordinate networking opportunities and business events
• Support vendor relationships and strategic partnerships
• Identify opportunities to improve efficiency and productivity
• Participate in growth and expansion initiatives

Qualifications

Required

• Minimum 10 years of Executive Assistant, Operations Coordinator, Project Coordinator, or similar experience
• Outstanding verbal and written communication skills
• Strong organisational and multitasking abilities
• Ability to prioritise competing demands effectively
• Excellent problem-solving skills
• High level of professionalism and discretion
• Advanced proficiency with Microsoft Office Suite
• Comfortable learning new software and technology platforms
• Ability to work independently with minimal supervision

Preferred

• Experience supporting senior executives, entrepreneurs, or business owners
• Experience in real estate, property management, development, hospitality, or construction
• Project management experience
• Familiarity with CRM platforms, marketing systems, and productivity tools
• Bachelor’s degree or equivalent professional experience

What We Offer

• Direct access to executive leadership
• Significant growth opportunities
• Exposure to multiple business sectors and projects
• Dynamic and entrepreneurial work environment
• Long-term career advancement potential
• Opportunity to contribute to a growing organisation with ambitious goals

Pay: $64,204.11 - $77,321.08 per year

Work Location: In person