Executive Assistant to Chief Executive Officer

Executive Assistant to CEO

Reputable Financial Services Firm 5 days on-site

A highly respected financial services firm is seeking an experienced Executive Assistant to provide seamless support to a dynamic CEO and senior leadership team. This is an excellent opportunity for a polished, proactive, and career-driven professional who thrives in a fast-paced, high-expectation environment and takes pride in being a true business partner.

The ideal candidate is accustomed to supporting high-level executives within professional services, financial services, consulting, or corporate environments and brings a strong sense of professionalism, discretion, and urgency to everything they do.

Responsibilities

• Provide high-level executive support to the CEO, including complex calendar management, meeting coordination, and travel arrangements
• Manage shifting priorities and serve as a gatekeeper while maintaining professionalism and confidentiality
• Prepare presentations, reports, correspondence, and meeting materials for internal and external stakeholders
• Coordinate domestic and international travel, itineraries, and expense reporting
• Organize executive meetings, board materials, investor meetings, and special events
• Liaise with senior executives, clients, investors, and external partners
• Track projects, deadlines, and follow-ups to ensure smooth day-to-day operations
• Anticipate executive needs and proactively resolve scheduling or operational conflicts
• Assist with office coordination and support special projects as needed

Qualifications

• Bachelor’s degree required
• 5+ years of experience supporting C-level executives, preferably within financial services, consulting, legal, accounting, or other professional services environments
• Prior long-term employment history demonstrating stability and commitment
• Exceptional communication and interpersonal skills
• Highly organized with strong attention to detail and follow-through
• Ability to handle confidential information with discretion and professionalism
• Advanced proficiency with Microsoft Office Suite, Outlook, Teams, and PowerPoint
• Experience managing complex calendars and travel across multiple time zones

We are especially interested in candidates coming from:

• Investment firms
• Private equity or hedge funds
• Consulting firms
• Accounting firms
• Corporate professional services organizations

What Makes This Opportunity Attractive

• Exposure to senior leadership and high-level business operations
• Collaborative and professional culture
• Stable, reputable organization with strong leadership
• Competitive compensation, bonus potential, and comprehensive benefits
• Opportunity to become a trusted right hand to an accomplished executive

This role is ideal for a poised and resourceful Executive Assistant who enjoys operating at a high level and values professionalism, loyalty, and long-term career growth.