Executive Assistant Float

At NorthBay Health, this Executive Assistant provides executive level administrative assistance in areas of need as requested, to assigned executives as well as the leaders for their respective areas. Responsible for calendaring, office support, and project support as requested. Displays excellent communication and diplomacy skills, ability to work very independently, handles multiple projects in different subject areas at one time, manages complex calendar events. High attention to detail and the maintains utmost confidentiality due to the nature of the business conducted within the company and the divisions.

PRIMARY JOB DUTIES

• Provides administrative support to assigned area.

• Maintains the calendar for the executives/leaders. Schedules appointments and makes complex meeting arrangements.

• Assists with the preparation of meeting materials, ensuring supporting documents are in order, and taking minutes if requested.

• Transcribes and prepares correspondence, spreadsheets and/or reports from written, verbal or dictated instructions.

• Uses correct grammatical structure and spelling.

• Compiles data as requested; prepares reports.

• May support division Joint Commission or other agency agencies.

• Responds to customer phone inquiries.

• May coordinate department functions as assigned.

• May maintain filing systems in an organized and accessible manner.

• Ability to organize, maintain and track progress of requests.

• Performs duties in compliance with regulatory and strategic interests.

• Complies with organizational and departmental policies.

• Models System values and norms.

• Performs other duties as assigned.

• Education:

• College level coursework in English or business administration preferred.

• Experience:

• Five years advanced administrative or executive assistant experience required.
• Project management experience preferred.

• Experience in large healthcare organizations, knowledge of accreditation standards strongly preferred.

• Skills:

• Must demonstrate excellent written, verbal, and phone communication skills. Strong English grammar, editing, and punctuation skills required.
• Advanced proficiency in word processing.
• Database, spreadsheet, presentation applications experience.
• Must demonstrate the highest discipline re: confidentiality.
• Event planning skills required.
• Must demonstrate high attention to detail and accuracy. Ability to effectively multi-task and manage multiple projects on short timelines in a busy office environment.
• Requires a high level of comfort with taking initiative and being accountable for team work and service excellence.

• Ability to deliver value-added customer service.

• Interpersonal Skills: Demonstrates the True North values. The True North values are a set of value-based behaviors that are to be consistently demonstrated and role modeled by all employees that work at NorthBay Health. The True North values principles consist of Nurture/Care, Own It, Respect Relationships, Build Trust and Hardwire Excellence.

• Hours of Work: As business needs required, mostly scheduled Monday – Friday, most business hours between 8:00 am and 5:00 pm. Some nights and week-end.

• Compensation : $38 to $47 based on years of experience doing the duties of the role.

Interpersonal Skills and Values

Demonstrates NorthBay Health’s True North Values: Nurture Care, Own It, Respect Relationships, Build Trust, and Hardwire Excellence. These values guide behavior, accountability, teamwork, and commitment to high-quality patient care.

Why NorthBay Health

NorthBay Health is an independent, nonprofit health system serving the Napa, Solano, and Yolo County regions. We are expanding access to care across our communities through two acute-care hospitals, including a Level II Trauma Center and a Level III NICU maternity unit, along with a cancer center, urgent care locations, and a growing network of primary and specialty care clinics.

We provide advanced services in cardiovascular care, neuroscience, orthopedics, surgery, and outpatient specialties. NorthBay Health is nationally recognized for quality care, including Magnet with Distinction designation for nursing and multiple U.S. News and World Report high performing recognitions.

We are committed to being the trusted healthcare partner of choice and offer an environment where employees can grow, contribute meaningfully, and support the health of our communities.

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