Job Closed
Executive Assistant (Maternity Cover, 5 Month FTC)
- Source: Lever
- OakNorth
- On-site
- London
- Full-Time
- Mid level
Job Description
- We’re looking for an experienced Executive Assistant to partner closely with our ExCo members and provide exceptional administrative and operational support
- You’ll play a key role in helping our leaders stay focused on what matters most, ensuring the smooth running of their day-to-day priorities in a fast-moving, dynamic environment
- You’ll need to be proactive, highly organised, and comfortable working with senior stakeholders across multiple time zones
- Act as a trusted partner to the ExCo, ensuring seamless communication between the leadership team, employees, clients, and external partners
- Manage complex diaries and schedules across multiple time zones, navigating competing priorities with confidence and discretion
- Coordinate company-wide logistics such as All Parties Calls, offsites, and leadership events
- Oversee global travel arrangements, including flights, accommodation, and ground transport
- Handle visa applications and travel documentation for ExCo members (e.g. US ESTA and India business visas)
- Prepare and format documents, reports, and presentations for both internal and external audiences
- Manage expenses and reimbursements using Concur, ensuring accuracy and compliance
- Maintain well-organised electronic filing systems and support smooth information flow across teams
- Build strong, collaborative relationships across the business and help foster a connected, high-performing Executive Support team
- Handle sensitive information with the highest level of professionalism and confidentiality- Exceptional organisational skills and attention to detail — you’ll be the person who spots what others miss
- Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
- Experience using Concur or similar tools for expense and travel management
- A positive, collaborative mindset — someone who leads by example and contributes to a supportive team culture
- Experience working with C-level (or clearly demonstrated ability to immediately step up into such a role)
- A calm, solutions-focused approach, even when things get busy
- Discretion, professionalism, and integrity in everything you do
- Excellent written and verbal communication skills
Skills
- concur
- microsoft-excel
- microsoft-powerpoint
- microsoft-outlook
- lever
This job is no longer accepting applications.
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