Executive Assistant & Office Operations Manager

About Neurophos The demand for new datacenters and AI compute is rapidly outpacing the planet’s energy capacity. Digital solutions are hitting a power wall as we approach the physical limits of traditional silicon. Conquering this bottleneck isn’t about bigger chips or more of them; it means rethinking the fundamental architecture. The industry’s current path isn’t going to meet the need, so we took a different approach.

Instead of traditional electronic circuits, we use silicon photonics and an active, programmable metasurface to perform matrix multiplications at the speed of light. Our optical cells are 10,000x smaller than traditional photonic components, enabling unprecedented density. By using photonics instead of electricity, our chips become more efficient as they scale. This architecture will deliver up to 100 times the energy efficiency of existing solutions while significantly improving performance for large-scale AI inference.

We’ve assembled a world-class team of industry veterans and recently raised a $110M Series A led by Gates Frontier. Participants include M12 (Microsoft’s Venture Fund), Carbon Direct Capital, Aramco Ventures, Bosch Ventures, Tectonic Ventures, Space Capital, and others. We have also been recognized on the EE Times Silicon 100 list for several consecutive years.

Join us and shape the future of computing!

Position Overview Neurophos is seeking a proactive, highly organized, and adaptable Executive Assistant to provide comprehensive support to the Chief Technology Officer and his leadership team. As a key member of our growing team, you will serve as a force multiplier for our leadership, ensuring their time is optimized as we scale. We’re looking for someone eager to work in an early-stage environment and excited to help us grow. This is an opportunity to support key executives while also being a driving force in developing the company culture and team.

Location: San Jose - onsite.

Key Responsibilities Executive Support

• Proactively manage the calendar for our CTO and our engineering VPs.
• Coordinate end-to-end travel arrangements, including flights, lodging, and detailed itineraries.
• Prepare agendas, take concise minutes, and track action items to ensure follow-through on key initiatives.
• Assist with preparing presentation decks, internal documentation, and communications.
• As Neurophos grows, you will help establish administrative processes and, as needed, support additional executives.
• Manage expensing for supported leaders.

Office Management & Operations

• Lead administration for our San Jose office, coordinating events, looking after day-to-day operations, and helping make it a great place to work.
• Oversee relationships with building management, cleaning services, and office suppliers; manage snacks, catering, and office equipment.
• Organize team lunches and get-togethers for the San Jose office to bring people together and foster team culture in our new office.
• Help coordinate the “Day 1” experience for new hires in SJ, ensuring they have the equipment and access they need.

Qualifications

• 3 to 5+ years in an executive administrative or executive support role, ideally within a high-growth startup.
• Excellent calendar management skills, including the coordination of complex meetings and travel.
• Great verbal and written communication skills.
• Exceptional attention to detail and the ability to manage multiple workstreams simultaneously without oversight.
• Self-motivated, takes initiative, and operates with sound judgment. Operates as a trusted partner to all.
• Solutions-oriented approach to problem solving.
• Proven ability to handle confidential information with absolute integrity.
• Confident communicator. Good decorum, discretion, and presence in dealing with internal teams and external partners.
• Able to multitask well and handle tasks and projects in an early-stage environment.

Preferred Skills

• Strong project management skills with experience coordinating complex events and multi-step processes.
• Experience using tools like Asana, Notion, or Trello to track long-term executive projects.
• Expert in Google Workspace (Gmail, Calendar, Docs, Sheets) and modern communication tools like Slack and Zoom.
• Experience in organizing large-scale company events, such as off-sites, conferences, or team-building activities.
• Experience managing contracts or other legal matters is a plus. …