Executive Assistant

We are hiring Executive Assistant.

Please let me know if you are interested or anyone who might be interested.

Client: Major Medical Device Client

Position: Executive Assistant

Duration: 4+ Months Contract

Location: Hercules, CA 94547

Pay Rate: $50.00-$60.00/ Hr on W2

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Description:

• The Executive Assistant to the COO is the operational backbone of the COO’s office.
• The day typically starts by reviewing the COO’s calendar, triaging overnight emails, and flagging time-sensitive items before the first meeting.
• Throughout the day, the EA coordinates with senior leaders across Operations, Supply Chain, Manufacturing, and Quality to schedule cross-functional meetings, prepare briefing materials and agendas, and capture follow-ups.
• Afternoons often involve booking complex domestic and international travel, processing expense reports, preparing presentations and board-ready materials, and partnering with other executive assistants to align leadership meetings.
• The EA closes the day by confirming the next day’s priorities with the COO and ensuring all logistics are in place.

How the Candidate Will Make an Impact:

• Manage the COO’s complex and shifting calendar — prioritizing meetings, resolving conflicts, and protecting focus time so the COO can drive operational priorities across the business.
• Coordinate domestic and international travel end-to-end (flights, hotels, ground transport, visas, agendas) and reconcile expenses in compliance with company T&E policy.
• Prepare meeting materials, agendas, and follow-up trackers for the COO’s staff meetings, operating reviews, and cross-functional leadership forums; capture action items and drive them to closure.
• Serve as the primary point of contact for the COO’s office — interfacing professionally with internal executives, board members, customers, and external partners while maintaining strict confidentiality.
• Partner with Finance, HR, and other Executive Assistants to support headcount planning logistics, town halls, site visits, and special projects sponsored by the COO.

What the Candidate Brings:

• Education: Associate’s or Bachelor’s degree preferred, or equivalent professional Executive Assistant experience.
• Work Experience: 5+ years of executive administrative experience supporting C-suite or senior executives, ideally in a global, matrixed organization.
• Advanced proficiency in Microsoft Office 365 (Outlook, Teams, PowerPoint, Excel, Word) and comfort with Concur, SAP, or similar expense/travel systems.
• Exceptional organizational and time-management skills with proven ability to juggle competing priorities, anticipate needs, and operate with discretion on highly confidential matters.
• Strong written and verbal communication skills; polished executive presence when interfacing with board members, customers, and senior leaders.

Regards

Vishnu Das Natesan

[email protected]