Project Assistant - Executive

Overview At The New York Foundling, we trust in the power and potential of people, and we deliberately invest in proven practices. From bold beginnings in 1869, our New York-based nonprofit has supported hundreds of thousands of our neighbors on their own paths to stability, strength, and independence. We help children and families navigate through and beyond foster care. We help families struggling with conflict and poverty grow strong. We help individuals with developmental disabilities live their best lives, and we help our neighbors access quality health and mental health services—core to building lifelong resilience and wellbeing. Together, our interrelated programs provide a whole-person, whole-family, and whole-life approach that unlocks solutions for a lifetime.

Support executive operations by organizing touch points with programs, clients, and key constituents over the next fiscal year, while providing administrative and coordination support to ensure effective engagement and planning.

Responsibilities Support executive operations by organizing touch points with programs, clients, and key constituents over the next fiscal year, while providing administrative and coordination support to ensure effective engagement and planning.

• Develop a comprehensive, centralized fiscal-year calendar of all NYF events, including clear context (purpose, audience, strategic relevance) for each, and deliver a prioritized recommendation framework that classifies events as must attend, nice to attend, or not necessary, enabling executive-level decision-making on time allocation.
• Partner with consulting public relations firms to gather, evaluate, and synthesize opportunities for external engagements; produce a curated set of strategic event recommendations for the CEO that align with organizational priorities and maximize visibility, influence, and partnership outcomes.
• Support the planning and execution of CEO program and site visits by coordinating logistics, preparing briefing materials, and ensuring all relevant information is organized and delivered in advance, contributing to well-informed, efficient, and impactful engagements.
• Support the planning and execution of key team projects by maintaining timelines, tracking deliverables, and ensuring deadlines are met, contributing to efficient and on-time project completion.
• Help schedule meetings, prepare agendas, and capture notes and action items to support effective communication and follow-up.
• Anticipate team needs where possible and take initiative on small tasks to help prevent last-minute issues and keep work moving forward.

Qualifications

• Bachelors degree.
• Project management and administrative experience
• Strong organizational skills, able to multitask
• Strong communications skills
• Expertize in Microsoft programs

Education Required Bachelor’s Degree from a U.S. accredited educational institution or Credential Evaluation for a non-U.S. educational institution