Executive Assistant, Investor Relations

Company Profile

The Carlyle Group (NASDAQ: CG) is a global investment firm with $477 billion of assets under management, across 678 investment vehicles as of December 31, 2025. Founded in 1987 in Washington, DC, Carlyle has grown into one of the world’s largest and most successful investment firms, with more than 2,500 professionals operating in 27 offices in North America, Europe, the Middle East, Asia and Australia.

Carlyle’s purpose is to connect people, ideas, and capital to fuel growth for companies and performance for investors, which range from public and private pension funds to wealthy individuals and families to sovereign wealth funds, unions and corporations. Carlyle invests across three segments - Global Private Equity, Global Credit and Carlyle AlpInvest - and has deep expertise across industries, markets, and geographies.

At Carlyle, we believe that a wide spectrum of experiences and viewpoints drives performance and success. Our CEO, Harvey Schwartz, has stated that, “To build better businesses and create value for all of our stakeholders, we are focused on assembling leadership teams with the strongest insights from a range of perspectives.” Reflecting this view, emphasis is placed on development, retention and inclusion through our internal processes and seven Employee Resource Groups (ERGs). We cultivate a culture where ideas are openly shared and challenged, connecting diverse expertise and perspectives to drive enduring value.

Position Summary

The principal responsibility of this position is to provide executive administrative support to members of the Investor Relations team including two Managing Directors, one Senior Advisor, two Principals, and one Vice President with the potential for expanded coverage as needed.

Primary Responsibilities

• Proactively maintain calendar, and tasks (primarily done through Microsoft Office); schedule and coordinate internal and external meetings and events, including tracking attendance, registering and greeting guests, ordering, setting up and taking down catering in meeting rooms.

• Coordinate complex and ever-changing domestic and international travel arrangements, which include flights (commercial and private), hotel reservations, car service, internal and client meetings, and events, etc. This also includes checking managers into flights, tracking flights (and weather), and troubleshooting travel problems, if they arise, including after hours or on weekends, as needed.

• Booking conference rooms, booking lunch/dinner reservations, planning team events and assisting with team conferences.

• Supporting the planning and execution for investor facing and non-investor facing events, meetings, trainings and conferences.
• Manage the invitation process for investor meetings, including creating invite lists, tracking RSVPs, and ensuring appropriate follow-up.
• Coordinate meeting logistics, including venue setup, virtual meeting platforms, and necessary documentation.
• Track and provide coverage for all relevant global conferences, ensuring appropriate participation from the Executive Office and investor relations team.
• Assist in managing executive attendance at key events and preparing relevant materials.
• Expenses: Review, edit and complete expense reimbursement reports monthly (which can involve appropriate foreign currency conversions) primarily using Concur; work with AP for timely payments and track reimbursements.
• Perform general administrative and office tasks including, but not limited to, preparing correspondence, file organization, data entry, maintaining contact lists and process documents, archiving and preparing and printing pre-meeting materials for review.
• Provide general administrative and office support as requested, moderate copying/filing/faxes, etc.

• Prepare, print and, where necessary, ship presentation materials to ensure such materials are available for team onsite and during travel.

• Collaborate with IT (in a remote office) to ensure that audio/visual components are set up and functional in advance of meetings.
• Order supplies for the office and retrieve guests/deliveries from office reception.
• Assist with special projects as needed; proactively anticipate work assignments whenever possible.
• Maintain confidentiality of all sensitive and confidential issues.
• Build strong professional relationships with colleagues in all Carlyle offices worldwide.
• Other reasonably related duties as assigned.

**Requ…