Executive Operations Assistant

Executive Operations Assistant, Banderas In Pink & Associates

*PART-TIME HOURS * CHOOSE YOUR HOURS * REFERRAL BONUS

Banderas in Pink & Associates is a small business servicing all of California for all of its tax and real estate needs. We promote diversity, inclusivity, community giving, and being your whole true self. We have a lively, motivated, and determined team that is fast-paced and rapidly changes to new procedures to fulfill the needs of our clients, vendors, and partners. A little bit about us: We are loyal, flexible, hardworking, and empathetic. We are LGBTQ+ and Latinx-owned, valuing our team and our clients. We are powered through God, passion, faith, education, team building, and family all around. We ensure our environment is a fun and safe place to grow our careers while maintaining positive professionalism.

What we are looking for: Banderas in Pink & Associates is looking for a Director of Operations to handle all finances and bookkeeping for its clients, be an executive assistant to President John Banderas, and an administrative and coordination assistant.

You are: Someone with great communication skills, who loves collaborating with teams, learning new ideas and skills, is detail-oriented, organized, and not afraid of taking on challenges or risks. You are bright, organized, pay attention to detail, are a problem solver, and are willing to go above and beyond while working with our team and our clients. You are a person who wants to grow a career that can help enhance your future all around.

Duties Include:

• General administrative work such as emails, correspondence, document filing, basic office maintenance, and phone call handling
• Bookkeeping duties such as receipt management and expense reports
• Creation of financial statements, P&L’s, general ledger reports, and balance sheets
• Data entry, bank reconciliation, record financial transactions, payroll administration
• Collecting payments and invoicing
• Generating income statements, monthly and year-end reports, and managing all business expenses
• Client communications with follow-ups when needed
• Organizing client files, business files (digital and hard copy), budgeting, and more
• Assisting tax advisors with preparing files for tax filings during the appropriate times.
• Meeting deadlines and working efficiently to complete all tasks on time. - Working closely with management to make sure businesses and clients are all satisfied with the services being provided
• Calendar and scheduling management
• Clerical support when needed
• Assist John in creating client gifts, running errands, setting up team meetings and consultations, and related errands
• Attend in-person stand-up meetings

Skills Required/ Needed:

• Experience with Microsoft Suite, Canva, Zoom, Dialpad phone software, and Google Drive
• Experience with accounting software like FreshBooks or QuickBooks (We use FreshBooks)
• General Accounting or Bookkeeping skills
• Attention to detail and organization
• Time management
• Multitasking
• Good communication skills
• Ability to take constructive criticism
• Unafraid of reaching out to clients to cultivate leads
• Want a job/career in real estate or tax

Highly Desired Skills, but not required:

• Spanish speaking
• Marketing skills using Canva or similar software
• Active CTEC and PTIN License
• A.A. or B.A. Degree in a similar field
• Sales, banking, or accounting experience

Pay:

• $21.00-$23.00 an hour, depending on experience
• 1099 Contractor

Benefits Include:

• Annual Holiday Bonus, if quotas are met
• Referral fee for real estate leads*More details to be discussed during the interview

Schedule (Yes, we will work with you):

• We will coordinate the schedule
• 12-20 hours a week, Monday-Sunday
• Morning, Afternoon, and Evening Shifts till 7 pm max.
• Depending on business success, this may turn into a full-time job

Job Location:

• In-person - 4080 Truxel Road, Sacramento, CA 95834

J.Linn Management Interview Process:

• Review Resume
• Virtual interview with J. Linn Management
• 1-2 Interviews with President John Banderas, CEO

Job Type: Part-time

Pay: $21.00 - $23.00 per hour

Benefits:

• Flexible schedule

People with a criminal record are encouraged to apply

Work Location: In person