Senior Executive Assistant

Company Background

GondolaBio is a clinical-stage biopharmaceutical company focused on developing next-generation therapeutics for genetic diseases. Originally launched as BridgeBioX, a subsidiary of BridgeBio, GondolaBio secured $300M in private financing from external investors in 2024 and became an independent company within the BridgeBio ecosystem. The company aims to leverage cutting-edge biological research to create breakthrough medicines addressing high unmet needs across multiple therapeutic areas, including neurology, pulmonology, cardiology, nephrology, and endocrinology. Located on the Stanford Life Sciences campus, GondolaBio fosters a unique hybrid environment where top scientists from around the world collaborate with senior leadership and advisors, blending industry expertise with academic innovation.

To learn more, visit us at gondolabio.com.

Who You Are

We are seeking a highly skilled and experienced Senior Executive Assistant to provide advanced administrative support to the Senior leadership and the program managers. The ideal candidate is proactive, detail-oriented, and adaptable, with a proven ability to manage competing priorities in a fast-paced environment. This role requires strong communication skills, discretion, and the ability to anticipate needs while ensuring the seamless flow of operations. The Executive Assistant will act as a trusted partner to the Senior EBP, ensuring optimal time management, effective communication, and smooth execution of executive responsibilities.

Requirements

Executive Support

• Manage calendars, schedule meetings, and coordinate appointments.
• Arrange domestic and international travel, prepare itineraries, and process expense reports.
• Prepare correspondence, presentations, reports, and other business documents.
• Maintain accurate filing systems, records, and office documentation.
• Support cross-functional collaboration with other teams as needed.
• Provide backup support to the Senior Executive Administrator when necessary.

Communication & Liaison

• Serve as the first point of contact for internal and external stakeholders.
• Draft, proof, and manage executive correspondence.
• Ensure timely responses and follow-ups on behalf of the leadership team

Event Coordination

• Plan and coordinate logistics for meetings, conferences, and company events.
• Prepare agendas, materials, and presentations for executive meetings.
• Assist with event planning, vendor coordination, and onsite execution.

Cross-Functional & Operational Support

• Partner effectively with other Executive Assistants across GondolaBio and the BridgeBio ecosystem.
• Support special projects and strategic initiatives as needed.
• Provide operational assistance to ensure efficient daily workflows.

Recruiting & Onboarding Support

• Coordinate interview scheduling, candidate communications, and recruiting tracking in partnership with HR/recruiting.
• Support new hire onboarding by scheduling orientations, preparing materials, and coordinating with relevant departments.
• Ensure a smooth candidate and employee experience from recruitment through onboarding.

Education, Experience & Skills Requirement

• Bachelor’s degree or equivalent experience is preferred.
• Minimum of 3–5 years of experience in an administrative or executive support of VP and above level role.
• Preferred Biotech or IT start up experience.

Skills & Competencies

• Strong organizational and time-management skills with attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Zoom and Team experience is a plus.
• Familiarity with calendar management, travel booking, and expense systems.
• Excellent verbal and written communication skills.
• Professional discretion in handling confidential information.
• Ability to prioritize tasks and adapt to changing needs in a fast-paced environment.
• Must be willing and able to be onsite 4-5 days at Palo Alto office.
• Occasionally to SF office with advance notice.

What We Offer

• Patient Days, where we are fortunate enough to learn more about the lives we are looking to impact and a real exchange of ideas as to how we can improve our efforts.
• A culture inspired by our values: put patients first; think independently; be radically transparent; every minute counts; and let the science speak.
• Collaborative business environment.
• A de-centralized model that enables our prog…