Senior Executive Assistant - HNWI

Senior Executive Assistant - HNWI

London

**Full-Time International Travel Required Competitive Salary**

Dual nationality UK/US or US Passport Essential

Overview

This is a rare opportunity for an experienced Executive Assistant to support a high-profile individual with an international lifestyle. The role combines private lifestyle management, business coordination, and operational oversight across multiple locations.

You’ll act as a central point of contact, ensuring all aspects of the principal’s personal and professional life run seamlessly. This position requires someone highly organised, proactive, and comfortable operating in a fast-paced, ever-changing environment.

Key Responsibilities

Personal & Lifestyle Management

• Oversee day-to-day logistics across multiple residences
• Manage household staff including cleaners, drivers, and service providers
• Ensure properties are maintained to a high standard at all times
• Handle deliveries, post management, and general administration
• Coordinate wardrobe management, packing, and travel preparation
• Manage personal shopping, gifting, and bespoke requests
• Arrange medical, wellness, and personal appointments
• Anticipate needs and proactively manage errands

Professional & Administrative Support

• Provide full diary and inbox management
• Coordinate schedules, meetings, and communications with key stakeholders
• Support project-based work including administrative and logistical tasks
• Liaise with external partners such as agents, legal professionals, and advisors
• Attend meetings where required and provide comprehensive follow-up

Property & Project Coordination

• Oversee property-related projects including renovations and maintenance
• Coordinate with contractors, designers, and suppliers
• Manage budgets and track ongoing property expenses
• Ensure timely delivery and execution of projects

Lifestyle Logistics (Including Pet Care)

• Take full responsibility for managing all aspects of pet care and wellbeing
• Coordinate veterinary care, documentation, and travel logistics
• Manage third-party providers such as trainers and carers
• Ensure compliance with international travel requirements and regulations
• Maintain forward planning across all related responsibilities

Travel & Logistics

• Coordinate complex international travel itineraries
• Manage accommodation, transportation, and on-the-ground logistics
• Prepare residences ahead of arrival when required
• Oversee travel documentation, visas, and related requirements
• Manage shipment of personal items and specialist equipment

Candidate Profile

• Proven experience supporting high-net-worth individuals or in a similar senior EA role
• Exceptional organisational skills and attention to detail
• Highly discreet with a strong understanding of confidentiality
• Calm, adaptable, and solution-focused under pressure
• Strong communication and stakeholder management skills
• Experience managing households, vendors, and international logistics
• Comfortable working flexible hours and travelling when required
• Self-sufficient, polished, and proactive

Additional Information

• International travel is required
• Flexible working hours are essential to meet the demands of the role
• A high level of confidentiality is mandatory

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