Executive Assistant

Company Description Starcom is the world’s first standalone media agency, a storied innovator that continues to lead the way for many of the world’s best brands.

Starcom has long been the professional birthplace and proving ground for marketing leaders – CEOs, CMOs, sales leaders, and technology pioneers – and we continue to drive the industry with peerless talent and relentless innovation.

From the start, we’ve known that achieving growth for our clients requires understanding and connecting with real people where they live and work, in ways they value.

In an AI era, we remain ““Guided By Humanity,”” a phrase that describes our foundational belief that human expertise must remain in the driver’s seat, supported by the best processes and technology.

With our proprietary capabilities and Publicis Media’s industry-leading resources and clout, we create ideas that move people and drive transformative business outcomes for brands.

Overview The Executive Assistant will provide administrative support to multiple assigned senior executives in a professional, efficient, and confidential manner. The position will require discretion, judgment, tact, poise, and the ability to prioritize, prepare correspondences, and research highly confidential materials and issues. The person in this position will be required to interact with a wide range of employees, clients and business partners and provide excellent customer service.

Responsibilities

• Provide administrative support with high degree of initiative, confidentiality and professional demeanor. Maintain poise to project a professional image of the office with diplomacy and creativity in work strategies.
• Provide business travel support, including reservations and expense reports, monitoring travel schedules and providing back up plans as needed.
• Maintain calendars using Microsoft Outlook with little input. Schedule meetings using knowledge and good judgment of priorities.
• Coordinate office and department meetings and events including securing rooms, AV and catering as needed and coordinating with the Facilities and AV teams.
• Maintain agency-wide distribution lists, including adding/removing members, monitoring accuracy, coordinating with IT/HR on org changes, and ensuring lists support efficient internal communication.
• Partner with Facilities to support overall office operations and ensure a well-functioning work environment.
• Resolve employee complaints and concerns through resourcefulness, follow-ups and collaboration.
• Partner with and support Starcom’s other Executive Admins across the US offices.
• Maintain confidential files and records using judgment and discretion.
• Handle internal & external correspondence; create reports and presentations, as necessary.
• Seek out opportunities to evaluate existing processes and make improvements when necessary.
• Build effective, professional relationships with co-workers, clients and, business partners.
• Perform duties and projects as assigned by manager.

Qualifications

• 5+ years of experience in administrative role supporting executive level employees
• Proficient with Microsoft Office (Excel, Word, PPT, and Outlook)
• Excellent communication skills
• Strong organizational and project management skills
• Attention to detail and accuracy
• Excellent judgment, problem solving and decision making ability
• Excellent relationship building skills
• Ability to handle sensitive and confidential information with integrity
• Ability to multi-task and prioritize; demonstrated agility and flexibility
• Passion and enthusiasm for the position and our agency

Additional Information Starcom is an Equal Opportunity Employer. Our employment decisions are made without regard to actual or perceived race, color, ethnicity, religion, creed, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, childbirth and related medical conditions, national origin, ancestry, citizenship status, age, disability, medical condition as defined by applicable state law, genetic information, marital status, military service and veteran status, or any other characteristic protected by applicable federal, state or local laws and ordinances.

Benefits The Power of One starts with our people! To do powerful things, we offer powerful resources. Our best-in-class wellness and benefits offerings include:

• Paid Family Care for parents and caregivers for 12 weeks…