Executive Assistant

Headline

Client based in Mason, Ohio seeks a highly organized, technology-savvy Executive Assistant to join our team and support senior leaders and business operations.

About The Job

You’ll work directly for the CEO and CTO as their Executive Assistant, responsible for a high volume of tasks, including schedule coordination, creating and maintaining organizational systems, and handling travel and event logistics. You’ll also support various leadership team functions, working closely with the People and Operations teams.

You, our ideal candidate, are highly organized, proficient with Microsoft technologies, reliable, and adept at project tracking. You efficiently manage and prioritize tasks for our executives.

You enjoy interacting with many people and maintaining an engaging and positive attitude. You can operate with minimal guidance or supervision and are good at anticipating problems while managing multiple, sometimes conflicting, priorities and inputs.

Responsibilities

• Manage and maintain complex digital calendars for the CEO and CTO, including scheduling, prioritization, and coordination of activities
• Proactively review upcoming commitments and prepare for future meetings and obligations, both internal and external
• Provide personal assistance, including scheduling personal appointments, coordinating social engagements, and managing personal and family travel
• Own end‑to‑end travel planning and logistics for domestic and international travel, ensuring efficient, well‑sequenced itineraries for both professional and personal needs
• Coordinate staff meetings, including agenda preparation, documentation of action items, and tracking follow‑up items to completion
• Oversee logistics for multiple events throughout the year, including conferences, leadership retreats, company meetings, and employee engagement activities
• Organize and manage relationships with key vendors, including office cleaning, building maintenance, and supply providers
• Support cross‑functional initiatives as needed, including research, operations support, and client-related activities
• Lead and support additional special projects assigned

Qualifications

• 3+ years of experience providing high-level administrative support to senior executives, ideally within entrepreneurial, small, or mid-sized organizations
• Advanced proficiency with Microsoft 365 tools, including Outlook, Excel, Word, Teams, Planner, and PowerPoint, with the ability to leverage technology to improve efficiency and organization
• Proven experience managing complex calendars and coordinating domestic and international travel, including both business and personal arrangements
• Ability to operate effectively in a fast paced, constantly changing environment, bringing structure and calm to competing priorities
• Highly organized and detail-oriented, with strong follow through, sound processes, and a sense of urgency to ensure work is completed accurately and on time
• Excellent written and verbal communication skills, with the ability to convey information clearly, professionally, and logically
• Proactive, self-directed, and ownership driven, with confidence to anticipate needs and resolve issues independently
• Demonstrated ability to collaborate effectively with internal teams and external partners
• A high level of integrity, discretion, and judgment when handling sensitive and confidential information
• Ability to successfully pass a pre-employment background check

Pay: $75,000.00 - $90,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Application Question(s):

• Have you managed complex calendars for more than one senior executive at the same time?
• Which Microsoft 365 tools have you used regularly?
• This role supports executives with high standards and strong preferences. How do you quickly learn how an executive likes things done? If you have a great story about it, please tell us!
• Tell us about a time you had to support a leader who gave incomplete direction. What did you do?
• Describe your system for tracking tasks, deadlines, follow-ups, and open items for executives.
• This role requires supporting an executive who may move quickly, communicate in shorthand, and expect you to learn preferences over time. What about that type of environment works well for you?

Experience:

• supporting a CEO, fou…