Mental Health Admin Assistant

Overview
We are seeking a dedicated and organized Mental Health Administrator to join our dynamic healthcare team. In this vital role, you will serve as the central point of contact for administrative operations within our mental health services, ensuring smooth daily functioning and exceptional support for both clients and staff. Your proactive approach and attention to detail will help foster a welcoming environment where mental health care is accessible, efficient, and compassionate. This paid position offers an exciting opportunity to contribute to community well-being while honing your administrative skills in a healthcare setting.

Duties

• Manage front desk operations, greeting clients and visitors with professionalism and warmth
• Answer and direct multi-line phone systems, providing accurate information and scheduling appointments
• Maintain comprehensive client records through meticulous data entry and filing systems
• Utilize Google Workspace tools for document creation, correspondence, and record keeping
• Coordinate calendar management for clinicians and administrative staff to optimize appointment scheduling
• Handle billing and bookkeeping tasks using Xero to ensure accurate financial records
• Support office management by overseeing supplies, maintaining cleanliness, and ensuring compliance with health protocols
• Proofread correspondence, forms, and reports to ensure clarity, accuracy, and professionalism
• Provide exceptional customer support by addressing inquiries promptly and courteously
• Assist with clerical tasks such as photocopying, faxing, and managing office communications

Skills

• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
• Experience with office management, including filing systems, calendar coordination, and supply oversight
• Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment
• Bilingual abilities are highly desirable to serve diverse client populations effectively
• Familiarity with multi-line phone systems and phone etiquette to ensure clear communication
• Knowledge of bookkeeping practices using Xero or similar software for financial accuracy
• Exceptional typing speed combined with attention to detail for data entry and proofreading tasks
• Demonstrated customer service skills with a friendly, professional demeanor
• Office experience in healthcare or mental health settings is preferred but not required
• Strong time management skills to prioritize tasks effectively while maintaining high-quality support

Join us in making a meaningful difference! This role offers the chance to develop your administrative expertise within a compassionate mental health environment dedicated to improving lives.

Pay: $22.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Flexible schedule
• Paid time off

People with a criminal record are encouraged to apply

Work Location: Hybrid remote in Carmichael, CA 95608