EXECUTIVE ASSISTANT AND OPERATIONS COORDINATOR

OPERATIONS COORDINATOR

Location: Campbell, California

Reports to: CEO, US Operations

Compensation: $75,000 - $80,000 + Benefits

Start Date: Immediately

THE MISSION

Teleferic Barcelona is entering a critical expansion phase: scaling to $50M+ revenue, opening 3 new locations in 2026, and preparing for major institutional investment.We are not looking for a receptionist. We are looking for a Force Multiplier. The Operations Coordinator will act as the “Air Traffic Controller” for the US Headquarters. Your mission is to organize the chaos of hyper-growth, managing the CEO’s operational rhythm, protecting executive focus, and ensuring the HQ runs with the precision of a Michelin-starred kitchen.

CORE RESPONSIBILITIES

1. Executive Operations (The “Shield”) – 50%

• Inbox & Communication Triage: Act as the first line of defense for the CEO’s inbox. Filter noise, draft responses, and flag “Urgent” items to ensure the CEO focuses on high-level Strategy, not administrative clutter.
• Strategic Scheduling: manage a complex, shifting calendar. Prioritize “Deep Work” blocks for financial review and strategy. Diplomaticaly decline low-ROI meetings.
• Logistics Command: execute complex travel itineraries (domestic/international), booking flights and accommodation when requested, and expense reporting with zero friction.

2. Project Management & Data Room (The “Builder”) – 30%

• Investment Readiness: Organize digital files, contracts, and financial reports into a structured “Data Room” for future Due Diligence and Audits.
• Meeting Rhythm: Prepare agendas, P&Ls, and “Read-Ahead” decks for Leadership meetings. Take actionable minutes and enforce follow-through with Department Heads.
• Special Projects: support the launch of new locations by coordinating permits, vendor signatures, and “Punch List” tracking.

3. HQ Efficiency & Culture (The “Hub”) – 20%

• Office Management: oversee the physical HQ environment. Manage the part-time Admin Assistant to ensure supplies, filing, basic maintenance are flawless.
• Team Onboarding: coordinate technology, access, and welcome kits for new Corporate hires.
• Internal Comms: Act as the bridge between the CEO and the General Managers for non-urgent operational updates.

THE IDEAL CANDIDATE

• The “Hospitality Gene”: You may have been a Restaurant Manager, Event Planner, or high-level EA. You understand that “Service” applies to internal teams just as much as guests.
• Tech-Native: You don’t just use Excel; you build the spreadsheet. You are fluent in G-Suite, Slack, Project Management tools (Asana/Monday), and can learn restaurant tech (Toast/7Shifts) quickly.
• Bilingual Preferred: Fluency in Spanish & English is a massive plus (collaborating with our Barcelona HQ).
• High EQ: You know how to push back respectfully. You can handle sensitive/confidential information with total discretion.
• Resilient: You thrive in a fast-paced environment where priorities change daily. You don’t panic; you pivot.

If you are interested in starting the selection process, please apply with your complete resume.

THANK YOU! MUCHAS GRACIAS!

Teleferic Barcelona does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual’s status in any group or class protected by applicable federal, state or local law.

Job Type: Full-time

Pay: $75,000.00 - $80,000.00 per year

Benefits:

• Employee discount
• Flexible schedule
• Health insurance
• Paid time off
• Referral program

Application Question(s):

• Are you able to commute to Campbell - Monday to Friday?
• Do you understand or speak some Spanish languange?

Work Location: In person