Executive Personal Assistant

Executive Personal Assistant / Operations Coordinator

Location: Los Angeles Area
Employment Type: Full-Time (flexibility required based on organizational needs)

We are seeking a highly organized, adaptable, and proactive Executive Personal Assistant to provide comprehensive support across personal, professional, and nonprofit operations. This role is ideal for an independent thinker who is resourceful, innovative, detail-oriented, and comfortable managing a wide range of responsibilities in dynamic environments.

The ideal candidate must be capable of learning quickly, following instructions effectively, exercising sound judgment, and independently navigating complex tasks and professional relationships. This position requires flexibility, discretion, professionalism, and the ability to handle both planned and spontaneous assignments.

Key Qualities & Skills

• Independent thinker with strong problem-solving abilities
• Self-motivated and capable of learning new systems and responsibilities with minimal supervision
• Strong organizational and multitasking skills
• Ability to manage confidential and sensitive information with professionalism
• Excellent written and verbal communication skills
• Innovative, adaptable, and comfortable with rapidly changing priorities
• Strong interpersonal skills and ability to navigate professional relationships diplomatically
• Comfortable handling variable, spontaneous, and time-sensitive tasks
• Highly dependable with strong follow-through and accountability

Responsibilities

Personal Executive Support

• Manage calendars, schedules, agendas, and appointments
• Track deadlines, responsibilities, and completion of important tasks
• Assist with personal errands and household-related responsibilities
• Coordinate logistics, scheduling, and personal administrative needs
• Provide ongoing organizational support for daily personal responsibilities
• Assist with travel arrangements, reservations, and scheduling coordination as needed

Professional / Medical Practice Support

• Provide operational and administrative oversight support for a medical practice
• Learn and assist with back-office medical practice functions through provided training
• Support medical and hospital credentialing processes, applications, renewals, and follow-up communications
• Assist with patient scheduling and coordination when needed
• Support medical billing and administrative workflows as needed (training provided)
• Maintain organized records and ensure important professional documents remain compliant and up to date
• Coordinate communications and follow-up with healthcare organizations, hospitals, vendors, and professional partners

Nonprofit Operations Support

• Assist with oversight and administrative operations of a small nonprofit organization
• Support organizational background operations and project coordination
• Assist with nonprofit events, outreach initiatives, and operational logistics
• Collaborate with and support nonprofit coordinators when needed
• Ensure nonprofit documentation, compliance requirements, and records remain organized and current
• Help maintain operational continuity and follow-through on organizational priorities

Preferred Qualifications

• Prior executive assistant, operations, healthcare administration, or nonprofit support experience preferred
• Experience working in healthcare, medical offices, or nonprofit organizations is a plus
• Strong proficiency with calendars, spreadsheets, email communication, and organizational software
• Ability to manage multiple priorities simultaneously while maintaining attention to detail
• Comfortable working in fast-paced and evolving environments

Additional Information

This position requires a high level of trust, professionalism, flexibility, and initiative. The ideal candidate is someone who thrives in multifaceted roles, enjoys solving problems, and is comfortable supporting a wide range of operational, administrative, and personal responsibilities across multiple sectors.

Pay: $23.50 - $25.00 per hour

Benefits:

• Flexible schedule
• Professional development assistance

Work Location: In person