Executive Assistant Office Manager

Financial services firm in Manhattan seeks an Executive Assistant/Office Manager to join their team. Seeking a candidate with 10+ years of EA/OM experience within a law firm or financial services firm. Bachelor’s degree is required.

Onsite Monday - Friday

Salary range: 100k - 130k base plus bonus

Hours: 9am - 5pm

Responsibilities:

• Serve as the Executive Assistant and Office Manager, supporting executives in a dynamic professional environment.
• Manage executive calendars, scheduling meetings, calls, and logistics efficiently.
• Coordinate domestic and international travel arrangements for the executive team.
• Draft and manage correspondence, ensuring professional communication standards.
• Assist with legal document execution, notarizations, and closing checklists.
• Maintain organized shared drives and document management systems for easy retrieval.
• Greet visitors, manage conference room setups, and coordinate building access.
• Plan and execute company retreats, events, and administrative projects.
• Monitor office supplies, mailing, and shipping to ensure smooth operations.

Requirements:

• Bachelor’s degree required.
• 10+ years of executive assistant experience, ideally in the legal or financial services sector.
• Proficiency in MS Office programs, including Excel, Word, Outlook, and PowerPoint.
• Strong organizational and communication skills, both oral and written.
• Experience with legal document coordination, signature pages, and notarizations.
• NY Notary Public certification or willingness to obtain promptly preferred.
• Ability to work in a fast-paced environment while maintaining attention to detail.