Executive Assistant

Location: Bronx, NY (100% Onsite)

Position Overview

Our client is seeking an experienced Executive Assistant to provide high-level support to the President/COO . This is a unique opportunity for a proactive professional who thrives in a fast-paced environment and enjoys taking on responsibilities that extend beyond traditional executive support.

The ideal candidate will serve as a trusted business partner, managing executive priorities while collaborating cross-functionally with multiple departments. This role is well-suited for someone with a project management mindset, experience supporting senior executives in dynamic organizations or startups, and the ability to anticipate needs before they arise.

Key Responsibilities

• Provide comprehensive administrative support to the President/COO, including complex calendar management and scheduling.
• Coordinate domestic and international travel arrangements, itineraries, and expense reporting.
• Plan and coordinate meetings, executive events, and company functions.
• Prepare presentations, reports, spreadsheets, and other executive-level materials, including supporting other senior leaders as needed.
• Partner with cross-functional teams on special projects and organizational initiatives.
• Prioritize competing requests while managing multiple deadlines in a fast-paced environment.
• Serve as a professional point of contact for internal and external stakeholders.
• Maintain strict confidentiality while handling sensitive business information.
• Identify opportunities to improve administrative processes and increase operational efficiency.
• Provide additional executive and administrative support as business needs evolve.

Qualifications

• Bachelor’s degree required.
• 10+ years of Executive Assistant experience supporting senior executives or C-suite leadership.
• Experience working in a fast-paced, high-growth, startup, or project-driven environment preferred.
• Strong project coordination skills with the ability to manage multiple priorities simultaneously.
• Advanced proficiency in Microsoft Office, particularly Excel, PowerPoint, and Outlook.
• Exceptional organizational, communication, and customer service skills.
• Highly polished professional presence with excellent interpersonal skills.
• Ability to work independently, exercise sound judgment, and maintain confidentiality.
• Strong attention to detail with excellent follow-through.

Preferred Background

• Experience supporting executives in technology, startup, or rapidly growing organizations.
• Background involving cross-functional collaboration and executive project support rather than solely traditional administrative responsibilities.
• Proven ability to create executive presentations, coordinate initiatives across departments, and support leadership beyond calendar management.