Executive Assistant

Job Description Are you the person who keeps everything-and everyone-moving forward?

We’re looking for an Executive Assistant who thrives behind the scenes, stays two steps ahead, and brings organization, professionalism, and a people-first approach to everything they do. If you love turning busy days into smooth operations and being the trusted right hand that leaders rely on, we’d love to meet you!

Hourly Pay: $37.95-$44.60

Why You’ll Love Working at Chapa-De

Comprehensive Benefits

• Employer-paid health insurance (medical, dental & vision): 100% employee coverage and 80% dependent coverage
• 17 days of PTO, 11 paid holidays, and 8+ paid sick days (1 hour earned for every 30 hours worked)
• Retirement plan with a 6% employer match
• Work alongside a collaborative team dedicated to providing person-centered care to our community.

What You’ll Do

• Manage executive calendars and priorities, coordinating meetings, appointments, materials, agendas, and schedule changes to keep leaders prepared and organized.
• Serve as a trusted partner and key point of contact, anticipating needs, managing competing priorities, and facilitating communication with internal teams and external partners.
• Coordinate executive meetings, events, and travel, including logistics, agendas, presentations, meeting materials, notes, A/V needs, and travel arrangements.
• Drive strategic projects and executive initiatives, tracking deliverables, conducting research, compiling data, and ensuring projects move forward on time.
• Prepare high-level communications and materials, including presentations, reports, spreadsheets, correspondence, and other sensitive documents while maintaining the highest level of confidentiality and professionalism.

Required Experience What You’ll Bring

• Bachelor’s degree or a minimum of five (5) years of executive-level administrative experience.
• Advanced proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
• Strong written and verbal communication skills, including excellent grammar, editing, proofreading, and professional correspondence.
• Demonstrated experience managing complex calendars, travel and logistics, reports, competing priorities, and process improvements.
• Highly organized and detail-oriented, with demonstrated professionalism, discretion, confidentiality, sound judgment, and the ability to remain calm under pressure.

If you’re passionate about helping others, thrive in a team environment, and want to make a meaningful impact in the community, we’d love to meet you!

About Us: Chapa-De is a non-profit community outpatient health center with a mission to advance the health and well-being of American Indians and low-income individuals living in our communities by providing convenient access to high quality, compassionate care. Clinics located in Auburn, CA and Grass Valley, CA.

Chapa-De recognizes that our strength lies in our people. We are committed to the principles of equal employment and complying with all federal, state, and local laws providing equal employment opportunities, and all other employment laws and regulations. It is the intent of Chapa-De to maintain a work environment free of harassment, discrimination, or retaliation. We are dedicated to the fulfillment of this policy in regard to all aspects of employment, including but not limited to recruiting, hiring, placement transfer, training, promotion, rates of pay, and other compensation, termination, and all other terms, conditions, and privileges of employment. Chapa-De provides reasonable accommodation to enable qualified individuals with disabilities to perform the essential functions. Please tell us if you require a reasonable accommodation. We comply with California Department of Public Health Requirements. This may include, but not limited to, masking during flu season for employees who decline an annual flu vaccine. Preference in filling vacancies will be given to qualified Indian applicants in accordance with the Indian Preference Act (Title 25, U.S. Code, section 472 & 473).

Keyword: executive, executive assistant