Executive Administrative Assistant

Job Summary

We are seeking a highly organized Executive Administrative Assistant to support our leadership team and manage daily operations. You will oversee executive schedules, maintain our office environment, and ensure our client-facing showrooms are pristine and well-organized.

Key Responsibilities

• Manage executive calendars: Schedule meetings, appointments, and travel.
• Oversee showrooms: Maintain visual presentation, organize samples, and prepare spaces for client visits.
• Run office operations: Track inventory, order supplies, and act as the main point of contact for building vendors.
• Coordinate communications: Filter emails, greet guests, answer calls, and route inquiries.
• Prepare documents: Draft memos, reports, presentations, and meeting minutes.
• Handle expenses: Track receipts, process invoices, and reconcile monthly reports.

Qualifications

• Experience: 3+ years in executive support, office coordination, or showroom operations.
• Visual standards: Sharp eye for detail to keep showroom displays organized and professional.
• Tech skills: Mastery of Microsoft Office 365 or Google Workspace.
• Communication: Exceptional written and verbal communication abilities.
• Organization: Strong time management and multi-tasking skills.
• Discretion: Absolute confidentiality regarding sensitive company information.