Executive Assistant to the Music Director

Artistic Operations Artistic Planning Work Status Full Time

FLSA Status Exempt

Location of Job: Davies Symphony Hall

San Francisco, CA

Salary Pay Grade H

$84,486 – 91,940

Schedule Hybrid

Regular Hours 9 am-5 pm; regular evenings and weekends

Reports To Senior Director, Artistic Planning

Supervisory No

THE ORGANIZATION The San Francisco Symphony is among the most adventurous and innovative arts institutions in the United States, celebrated for its artistic excellence, creative performance concepts, award-winning recordings, and standard-setting education and community engagement programs. Since it was established in 1911, the Symphony has grown in acclaim under a succession of distinguished music directors: Henry Hadley, Alfred Hertz, Basil Cameron, Issay Dobrowen, Pierre Monteux, Enrique Jordá, Josef Krips, Seiji Ozawa, Edo de Waart, Herbert Blomstedt, Michael Tilson Thomas, and Esa-Pekka Salonen.

The San Francisco Symphony presents more than 200 concerts and presentations annually for an audience of nearly 350,000 in its home of Davies Symphony Hall and around the Bay Area. A cornerstone of its mission, the San Francisco Symphony provides some of the most extensive education and community programs offered by any American orchestra. The Symphony’s free music education experiences engage students in grades 1–12 throughout the San Francisco Unified School District (SFUSD), serving more than 25,000 students annually.

In 2001, the SF Symphony became the first American orchestra to launch its own in-house record label SFS Media. Recorded live in concert and engineered at Davies Symphony Hall, SFS Media recordings showcase music by contemporary composers as well as core classical masterworks. San Francisco Symphony radio broadcasts, the first in the nation to feature symphonic music when they began in 1926, today carry the Orchestra’s concerts across the country. In 2004, the SF Symphony launched the groundbreaking multimedia Keeping Score series on PBS-TV and the web; the series was made available for unlimited free streaming on the Symphony’s YouTube channel in 2020. In 2014, the San Francisco Symphony inaugurated SoundBox, an experimental and eclectic live music series, which takes place in an alternative performance space located backstage at Davies Symphony Hall. In 2023, the San Francisco Symphony partnered with Apple for the launch of a new classical music streaming app, Apple Music Classical, and has since released 15 spatial audio recordings of live concert performances through the app. For its adventurous programming, the Symphony has been honored 19 times by the American Society of Composers, Authors and Publishers, and the Symphony’s recordings have garnered France’s Grand Prix du Disque and Britain’s Gramophone Award, as well as 17 Grammy® Awards.

Job Summary The Executive Assistant to the Music Director provides executive administration for the San Francisco Symphony’s Music Director (MD). The position serves as the main point of contact for internal and external constituents and oversees the day-to-day operations of the Music Director’s Office. The position facilitates communication, troubleshoots and maintains relationships with key stakeholders and associates to support the SFS’ and MD’s artistic goals and objectives. The position works with the Senior Director of Artistic Planning (SDAP) and other department heads to help MD prioritize meetings and requests. This position also provides project management and administrative support to the Artistic Planning team, especially in periods when the Music Director is not present in San Francisco

Essential Functions & Responsibilities

• Provides all executive administration for MD. Oversees daily operations of the office of the Music Director (MD) at the Symphony and liaises regularly with MD’s management to ensure calendars and schedules are coordinated.
• Provides focused support at every SFS rehearsal, concert, and meeting involving the MD to ensure smooth participation at events.
• Maintains and coordinates MD’s SFS and yearly calendar and schedule: rehearsals, concerts, community appearances, fundraising events, receptions, meetings with staff members, board constituents, musicians, guest artists, etc.
• Prepares MD for appointments, meetings and rehearsals: Manages schedule distribution among staff and departments. Maint…