Executive Assistant

Gamer’s Choice is a team of passionate gamers, creators, and innovators based in Queens, New York. What began as a small local shop has grown into one of the leading destinations for Trading Card Game players and collectors around the world. We’re driven by a shared love for gaming and community, offering both an engaging online experience and a vibrant in-store atmosphere. Our mission is to be the ultimate home for fans to connect, compete, and celebrate the games they love. While Yu-Gi-Oh! has always been our foundation, we’re expanding into exciting new titles like Pokémon, One Piece, Riftbound, and Disney Lorcana. Our Long Island City store serves as the heart of our community, hosting tournaments, events, and gatherings that bring players together both in person and online.

Employment Type: Full-time, Salary, Exempt

Location: 34-09 Queens Blvd, Long Island City, NY 11101 (On-site)

Schedule: Monday – Friday, 9:00 am – 5:30 pm

Reports To: Chief Executive Officer

Compensation: $90,000 – $150,000 per annum - DOE

Role

This is not a calendar-only assistant role. We are looking for the person who runs the operating system behind Gamer’s Choice’s three partners.

You will be the connective tissue between the partners and everything moving around them. You will own their time, protect their focus, track what they’ve committed to, and chase down the updates they need. You will also handle travel, vendors, office logistics, events, and the occasional errand. The right person is unusually organized, comfortable holding senior leaders accountable to their own deadlines, discreet with confidential information, and genuinely enjoys being the person who makes everything else work.

Responsibilities

• Founder Priorities & Operating Rhythm
  Maintain a live Founder Priorities list per principal (top quarterly priorities, active projects, key relationships) and a decision log tracking what was decided, by whom, and when it goes live, flagging anything decided but not yet implemented. Own the leadership cadence: run a weekly time vs. priorities review and schedule/prep quarterly and annual planning days, offsites, and strategy reviews.
• Executive Support & Calendar
  Own and defend all three principals’ calendars, triaging what needs a principal versus a functional leader. Build agendas and pre-reads for recurring leadership meetings, attend to capture notes and action items, and distribute recaps within 24 hours, tracking items to closure. Prepare daily and weekly briefings on what’s due, slipping, or needs a decision, and manage renewals, deadlines, and follow-ups.
• Communication & Correspondence
  Monitor and triage inboxes, draft and send routine correspondence, and make outbound calls to vendors and service providers. Serve as first point of contact for external inquiries to leadership and maintain contact records for key partners, vendors, and distributors.
• Initiative Tracking & Follow-Through
  Maintain a master tracker of active initiatives, owners, and status. Collect updates from Finance, HR, Marketing, Sales, Warehouse, and Live Stream on a set cadence, consolidate into a leadership summary, flag stalled items and dependencies, and prepare recurring reporting packets.
• People & Hiring Coordination
  Coordinate recruiting logistics for roles reporting into the principals (postings, screening, interview scheduling), maintain a candidate tracker, and run onboarding checklists for hires working closely with the principals.
• Information Hub & Documentation
  Build and own a single Leadership Hub (Notion, ClickUp, or equivalent) linking meeting notes, the initiative tracker, key metrics, and contacts, keeping it accurate and current. Maintain organized file structures, document recurring processes for coverage during absences, and administer leadership-level tool access.
• Research & Analysis
  Conduct research on request (vendors, software, competitors, market questions, event options, candidates) and compile findings into decision-ready summaries with a clear recommendation. Gather background ahead of external meetings and assist with light data pulls.
• Travel & Events
  Coordinate all business travel and trade show/convention logistics, manage expense reports for all three principals, coordinate company events and offsites, and book dinner reservations for partner and client meetings.
• Office & Facilities Management
  Manage…