Executive Administrative Assistant

Executive Assistant

POSITION SUMMARY

The Executive Assistant will handle a wide range of administrative support, along with independently initiating and implementing internal processes. The Executive Assistant will manage the CEO’s schedule, meeting preparations, follow-up tasks, and complex travel arrangements. In addition to developing positive and strategic relationships at all levels of the organization. Use discretion, judgement, and knowledge of the organization to facilitate the CEO’s activities and maintain confidentiality.

Job Type: Full-time

Starting Salary: $80,000

Position Status: Exempt

Work Location: Livermore, CA

RESPONSIBILITIES

· Provide direct administrative support to the CEO.

· Responsible for preparing executive summaries and reports.

· Assists and supports the CEO in preparing for meetings, keeping track of meeting progress and follow up items, and. preparing and revising correspondence and other documents as necessary.

· Manages CEO’s calendar and complex travel arrangements.

· Plan, coordinate, organize and help at various company meetings, events, and celebrations.

· Manage sensitive matters with a high level of confidentiality and discretion.

· Receiving, sorting and forwarding department mail/correspondence.

· Makes and cancels appointments.

· Act as the point of contact among executives, employees, clients and other external partners.

QUALIFICATIONS

· Bachelor’s degree preferred.

· 5 years experience required.

· Ability to flex work hours as needed.

· Travel occasionally required.

· Possess strong interpersonal leadership, analytic, and problem-solving skills.

· MS Office Suite proficiency: Word, Excel, PowerPoint, Outlook.

· Ability to work independently and be self-motivated, in an ambiguous environment.

· Ability to work primarily in an office environment.

· Highly organized and detail oriented, with the ability to work effectively in a fast-paced environment.

· Strong written and verbal communication skills, with superior level of professionalism.

PHYSICAL REQUIREMENTS

· Ability to climb stairs multiple times a day and be able to lift and/or carry up to 25 pounds.

· Ability to sit, rise, kneel, squat, twist, pull bend multiple times a day.

· Ability to walk with items in hand, grasp and reach as needed.

· Ability to perform with repetitive maneuvers and manual dexterity.

· Ability to work in an office environment.

BENEFITS

· Meical, Dental, Vision

· Life Insurance

· Employee Assistance Program (EAP)

· Vacation

· Holidays

GLOM is an equal opportunity employer and probits discrimination and harassment of any type without regard to race, color, religion, national origin, citizenship status, ancestry, age, sex, sexual orientation, marital status, physical or mental disability, genetics, protected veteran, military status or unfavorable discharge from military service, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Job Type: Full-time

Pay: From $80,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

People with a criminal record are encouraged to apply

Work Location: In person