Executive Assistant to the President

Title: Executive Assistant to the President

Department: Executive

Status / Location: Must reside in San Francisco-Bay Area; Hybrid Position (Remote + In-Person Appearances to Support NCLR President)

Salary Range: $70,304 - $74,000

Supervisor(s): President

Application Deadline: Open until position is filled; Submit your application by September 11, 2026, for priority consideration

Application Required Documents: Resume and Cover Letter must be submitted to the following hiring portal: https://app.trinethire.com/confidential/jobs/123865-executive-assistant-to-the-president

POSITION DESCRIPTION:

NCLR is a national legal and advocacy organization serving LGBTQ people and their families. The Executive Assistant (EA) to the President serves as a trusted partner and operational anchor for the head of this nationally recognized LGBTQ+ rights organization. This is a high-impact, highly confidential role requiring exceptional judgment, proactive problem-solving, and the ability to operate with discretion at the intersection of executive leadership, board governance, and national advocacy. The EA manages the President’s time, travel arrangements, communications, strategic priorities, and serves as the liaison to the board, enabling organizational leadership to operate at full capacity. The ideal candidate brings deep commitment to social justice, thrives in a fast-paced and mission-driven environment, and excels at building relationships across a geographically dispersed, remote team.

KEY RESPONSIBILITIES:

Executive & Calendar Management

• Manage a complex, high-volume calendar for the President, including scheduling and prioritizing internal meetings, external stakeholder engagements, speaking engagements, media appearances, and coalition convenings.
• Proactively anticipate scheduling conflicts, identify competing priorities, and resolve them with sound judgment and minimal direction.
• Coordinate all domestic and occasional international travel logistics, including itineraries, ground transportation, lodging, and expense reconciliation.
• Prepare the President for meetings with thorough briefing materials, background research including notetaking, talking points, and relevant context.
• Other duties as assigned.

Communications & Correspondence

• Lead coworking sessions with the President to manage tasks and triage email. Make decisions and respond as delegated by the President.
• At the direction of the President, serve as the primary gatekeeper for the President’s inbox, triaging communications, drafting and sending responses, and escalating time-sensitive matters with appropriate urgency.
• Draft, edit, and finalize a broad range of correspondence including letters, emails, reports, speeches, and public statements on behalf of the President.
• Maintain professional relationships with key external contacts including funders, government officials, partner organizations, media representatives, and LGBTQ+ community leaders.
• Ensure timely follow-up on action items arising from the President’s meetings and commitments.
• Liaise staff, Board members, and external stakeholders with professionalism and an equity-forward lens.
• Other duties as assigned.

Board & Governance Support

• Support Board of Directors operations, including attending quarterly board meetings, (including at least one in-person board meeting a year) scheduling and logistics for Board and committee meetings, preparing agendas and board packets, recording minutes and serving as notetaker, and managing follow-up action items.
• Maintain current Board contact information, governance documents, and meeting records in accordance with organizational policy.
• Coordinate with Board leadership and committee chairs to ensure governance processes are executed with accuracy and timeliness.
• Assist with annual Board recruitment and onboarding logistics.
• Other duties as assigned.

Operational & Project Support

• Track and manage the President’s strategic priorities and cross-departmental initiatives, ensuring deliverables stay on schedule.
• Coordinate special projects, events, and convenings involving the President, including national conferences, donor cultivation events, advocacy days, and community forums.
• Manage logistics for all-staff meetings, leadership team retreats, and other organizational gatherings involving national staff across time zones.
• Process expense reports, reimbursements,…