Executive Assistant

About The Role The role serves as the central operational partner to senior leadership, managing complex schedules, high-priority communications, and cross-functional projects.

The position requires high emotional intelligence, proactive problem-solving, and seamless coordination to keep executive workflows running efficiently in a fast-paced environment.

Key Responsibilities

• Manage intricate and shifting executive calendars across multiple time zones with zero error tolerance
• Coordinate comprehensive domestic and international travel itineraries, logistics, and detailed agendas
• Screen incoming communications, draft correspondence, and handle sensitive information with absolute discretion
• Partner with internal teams to organize high-impact executive meetings, board gatherings, and team offsites
• Process expense reports, manage invoicing, and maintain digital document repositories using modern enterprise tools
• Track open action items from leadership meetings and follow up across departments to ensure timely completion

What We Are Looking For

• 4-7 years of administrative experience supporting C-level executives in a high-growth technology or corporate environment
• Advanced proficiency with Google Workspace, Microsoft 365, Slack, Zoom, and modern travel management platforms
• Exceptional written and verbal communication skills with meticulous attention to detail
• Demonstrated ability to prioritize competing demands, anticipate bottlenecks, and execute independently under tight deadlines
• Bachelor’s degree or equivalent practical experience
• Bonus: Experience managing light project management workflows in Notion or Asana