Executive Assistant/Office Manager

Location: Huntington Beach, CA

Full-time available for the right candidate

We are seeking a sharp, organized, energetic Executive Assistant to work directly with the owner of a growing parking and private shuttle business serving high-end clients throughout Orange County and Beverly Hills.

This active, hands-on role includes office administration, operations, scheduling, client communication, staffing, errands, and occasional field assignments. The Huntington Beach office is being renovated to include a professional workspace and private gym.

Responsibilities

● Manage the owner’s calendar, meetings, and reminders

● Coordinate staffing, schedules, events, and daily operations

● Communicate with clients, employees, vendors, and drivers

● Organize invoices, spreadsheets, reports, files, and employee records

● Assist with recruiting, onboarding, payroll tracking, and accounts receivable

● Coordinate vehicle maintenance, supplies, and equipment

● Prepare proposals, presentations, and operational documents

● Assist with marketing, social media, errands, and business development

● Take meeting notes, follow up on action items, and solve problems proactively

● Maintain confidentiality

Requirements

The ideal candidate is:

● Fit, energetic, professional, and dependable

● Highly organized and detail-oriented

● Tech-savvy and comfortable multitasking

● A strong communicator who works independently

● Proactive, discreet, and adaptable

● Comfortable working in a fast-paced, hands-on environment

Industry experience is not required, but executive assistance, operations, hospitality, transportation, luxury service, valet, or fitness experience is a plus.

Schedule & Compensation

● Part-time to start with flexible hours

● Full-time opportunity for the right candidate

● Occasional early mornings, evenings, weekends, and travel to Beverly Hills

● Valid driver’s license and reliable transportation strongly preferred

● Compensation based on experience

Pay: $21.00 - $27.00 per hour

Benefits:

• Flexible schedule

Work Location: In person