Real Estate Executive Assistant

Blue Brick Real Estate is seeking a highly organized, dependable, and proactive Executive Assistant to support the day-to-day operations of our boutique real estate office in Astoria, Queens. This role is ideal for someone who is detail-oriented, comfortable managing multiple priorities, and able to anticipate what needs to be done without constant direction.

The Executive Assistant will work closely with the company’s leadership and assist with administrative operations, real estate transactions, listings, marketing, and client communication.

The right candidate is someone who stays several steps ahead, notices details others may miss, and takes ownership of their responsibilities. They should be comfortable working in a fast-paced environment where priorities can change throughout the day. We are looking for someone who communicates clearly, exercises good judgment, and can be trusted to handle important matters professionally and confidentially.

This is an in-person position.

Compensation:

$25 - $30 hourly

Responsibilities:

• Take notes and deliver messages from phone calls, emails, memos or reports to the broker
• Execute office management tasks such as systematizing office records, and buying office equipment
• Complete administrative duties, like picking up orders, or other tasks as needed

• Utilize database to safely keep track of customer records

• Enter and update property listings across real estate platforms
• Assist with social media, mailers, blog posts, and other marketing projects
• Coordinate real estate transactions from accepted offer through closing or lease signing
• Manage calendars, appointments, meetings, showings, and follow-up reminders.
• Assist with occasional personal and executive-level administrative tasks

Qualifications:

• Possesses discernment for working with confidential information and tight deadlines
• Experience using word processing programs, spreadsheets and Multiple Listing Service
• Able to effectively communicate to clients and other team members in a timely manner

• 2-3 years experience providing administrative support in a personal assistant role, or similar

• Excellent written and verbal communication skills
• Strong organizational skills and close attention to detail
• Ability to prioritize assignments and manage several active projects at once
• Professional, resourceful, and comfortable taking initiative
• Reliable follow-through and a strong sense of accountability
• Comfortable communicating with clients and professionals by phone, email, and text
• Proficiency with Microsoft Office and Google Workspace
• Experience with Asana, Canva, DocuSign, Dropbox, CRM systems, MLS platforms, or real estate software is a plus
• Ability to learn new systems and procedures quickly

About Company

Blue Brick Real Estate’s mission is Commitment First to People. We service the needs of clients so they begin and end a transaction feeling heard, supported, and valued. Believing that the preeminent testament to success is a returning customer, we are driven above all to cultivate trusting relationships and happy clients.

We understand that buying, renting, or selling a property can seem intimidating, so our licensed real estate professionals partner with you for personalized and professional assistance, based on 20+ years of experience, and a dedication to making the process efficient.

Our agents integrate clear communication, timely responsiveness, and a can-do attitude. Our greatest strength is the ability to find creative solutions within challenging circumstances. We represent clients within the five boroughs as well as Nassau and Suffolk Counties.