Executive Assistant

About the Company:

At SureFire, our mission is to build the best illumination tools, suppressors, and tactical products no matter the cost to enhance the safety and performance of those who go into harm’s way on our behalf. We also provide these same, no-compromise products to our civilian customers who demand the ultimate in quality, innovation, and performance. We strive to continuously expand our business, product line, workforce, and expertise to preserve our place as the premier provider of these cutting-edge products. To achieve this, we will continually expand the depth and quality of the SureFire brand by refining, expanding, and enhancing our product line, and always aspiring to improve our service and professional relationships. We nurture this culture of excellence in everything we do, and treat everyone we deal with employees, customers, and vendors in a fair and ethical manner. We’re proud of the quality we produce and the people who produce it, and we’re looking for talented individuals who want to make a real impact.

About the Role:

The Executive Assistant to the COO plays a pivotal role in ensuring the seamless operation of the executive office within a dynamic manufacturing environment. This position is responsible for providing comprehensive administrative support to the Chief Operating Officer, enabling them to focus on strategic initiatives and operational leadership. The role demands exceptional organizational skills to manage calendars, coordinate meetings, facilitate communication across multiple departments and external stakeholders, and support Board of Managers activities, corporate governance, investor relations, due diligence, and property management. By anticipating the needs of the executives and proactively addressing challenges, the Executive Assistant contributes significantly to the efficiency and effectiveness of the leadership team. Ultimately, this position serves as a trusted partner, enhancing executive productivity and supporting the company’s overall business objectives in the manufacturing sector.

Essential Duties and Responsibilities

• Assist Accounting Department by providing organizational support to the department to ensure efforts and priorities align with COO guidance and direction.
• Manage and maintain complex calendars for the COO by triaging, prioritizing, and scheduling meetings, appointments, and travel arrangements with precision and foresight.
• Serve as gatekeeper by screening calls and visitors to preserve COO’s time and focus for critical priorities.
• Handle confidential information with discretion and maintain a high level of professionalism in all interactions.
• Assist in the preparation and monitoring of budgets, expense reports, and financial documentation as directed by the COO.
• Support special projects and initiatives, as assigned, demonstrating flexibility and a proactive approach to problem-solving.
• Coordinate and facilitate internal and external meetings, including logistics, agenda preparation, and follow-up on action items.

• Serve as department Records Officer to ensure compliance with and make revisions to company forms, records, and operating procedures.

• Maintain good attendance and punctuality.
• Maintain a positive and respectful attitude; cooperate with co-workers, management, internal and external customers, etc.
• Execute daily process improvement using lean manufacturing methodologies.
• Maintain work area by the use of 6S principles
• Work safely at all times and report any unsafe conditions or injuries to your supervisor or manager immediately
• Other duties, as assigned.

Competencies - To perform the job successfully, the candidate should demonstrate the following:

• Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations.
• Interpersonal Skills - Focuses on solving conflict, not blaming; Remains open to others’ ideas and tries new things.’
• Written Communication / Oral Communication - Writes clearly and informatively; Edits work for spelling and grammar; Presents numerical data effectively; Able to read and interpret written information; Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.
• Teamwork - Balance…