Payroll Title EXEC AST 3 CX

Department Anesthesiology

Hiring Pay Scale

$37.50 - $49.48 / Hour

Worksite Jacobs Medical Center

Appointment Type Career

Appointment Percent 100%

Union CX Contract

Total Openings 1

Work Schedule Days, 8-Hour Shifts, Monday-Friday

141006 Executive Assistant III, Anesthesiology

Filing Deadline: Fri 8/28/2026 Apply Now

UC San Diego values and welcomes people from all backgrounds. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply. This is a UC San Diego Internal Recruitment open to UCSD and UCSD Health System Staff Only UCSD Layoff from Career Appointment Apply by 8/26/2026 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor. Reassignment Applicants Eligible Reassignment clients should contact their Disability Counselor for assistance.

Description The Department of Anesthesiology employs over 200 academic and staff personnel and has an annual operating budget of $90 million in annualized resources between Practice Plan Revenues, VAMC funding, Hospital and Medical Group Funding, UC Foundation, Research Sources and School of Medicine Funds. There are over 120 clinical faculty, 15 Ph.D, faculty and post docs, 48 residents, 10 clinical fellows, 60 Certified Nurse Anesthetists, and four bargaining units represented. The Department provides Clinical Anesthesia, Critical Care and Pain Services at Hillcrest, Thornton, Shiley, Children’s and the VAMC. The Department operates a Pain Clinic as well. The Department’s research programs include bench and clinical research programs located at the VAMC, MTF, CTF, Hillcrest, Thornton and Sanford Consortium for Regenerative Medicine.

The Executive Assistant for the Chair of the Department will provide administrative support on a wide range of issues which are highly confidential and extremely sensitive, independently evaluating and managing shifting priorities on complex calendars. Ensures the efficient and effective functioning of the day-to-day activities of the Department Chair, while maintaining the Department’s electronic and paper filing systems as well as assisting with long and short term administrative needs as assigned. The incumbent must manage a high volume of communication and information with high-profiled leadership, must be able to organize, research, track, interpret, analyze and present information in concise and appropriate formats for the Chair to assist in timely responses, appointment scheduling, meeting, conference and event planning, domestic and international travel arrangements, and travel reimbursement and reconciliation. Support the purchasing of supplies, equipment, and non-standard items. Analyze problems and recommend options. Participate in long range planning for the needs of the Department. Thorough knowledge of the Anesthesia clinical and academic activities, independently respond to a variety of information requests and disseminate information through interpersonal, telephone and electronic communications. Route calls, information/data requests, and issues to the appropriate personnel. While performing duties, the incumbent must demonstrate a high degree of professionalism in a rapidly changing, time-pressured environment.

In addition to calendaring, responsibilities include overseeing the scheduling of faculty recruitment, writing the Department newsletter, and managing Departmental events as needed.

The incumbent ensures that the Chair is briefed for meetings and events with a wide range of individuals and groups. Incumbent will interact with all levels of the organization, including campus executive administration support staff, donors and prospects, and international, governmental and community contacts and organizations. Responsible for independent problem-solving and high quality service, and also group process approach to accomplishing work.

The Executive Assistant functions with a high degree of autonomy and sets the bar for support and organizational strategy. Performs other duties as assigned.

Minimum Qualifications

• Seven years of relevant experience or a Bachelor’s degree plus three years of related exper…