Executive Operations Partner (EPD, Executive Assistant)
- Source: Ashby
- Notion
- On-site
- United States
- Full-Time
- Mid level
Job Description
- Our Executive Operations team work closely with Notion’s leadership, serving as trusted advisors, collaborators, and problem-solvers
- We focus on amplifying the impact of our executives by anticipating needs, streamlining operations, and building systems that keep leaders focused on the highest leverage work
- We’re deeply connected to Notion’s mission and values, and we take pride in creating an environment of collaboration, clarity, and authenticity
- Our team thrives on strong relationships, operational excellence, and a shared commitment to building tools that empower people to think and work together more effectively
- Organizational support: Partner with Engineering and Product leaders on running the day-to-day of an efficient, high-velocity, and fun organization
- Calendar management: Prioritize and coordinate the teams’ operating calendar, ensuring time is spent in a way that’s most leveraged to achieve our business objectives
- Meeting aficionado: Organize, attend, and track meeting notes and action items, with an eye on making every interaction productive and warm
- Travel planner: Flights, hotels, transportation, dining, etc. A strong attention to detail here is valued
- Expense management: Manages expense reports for the executives you support
- Culture carrier and community builder: Craft fun & engaging team offsite experiences, celebrate birthdays and anniversaries, new family members, and promotions to ensure employees continue to feel connected and recognized- You’ll be a key partner in making sure our leaders and the company as a whole can move quickly while staying aligned
- This person will support 2 leaders in our Engineering and Product orgs
- Our ideal candidate thrives in dynamic environments, operates independently, and consistently finds ways to improve workflows and communication
- This role calls for someone who is proactive, adaptable, and deeply organized
- Someone who can balance complex scheduling, drive cross-functional coordination, and bring clarity to fast moving priorities
- EQ: Love connecting with employees, and have proven ability to build relationships and bring warmth to all levels of the organization
- Effective communicator: Ability to communicate the priorities of leadership within Notion, whether it is by written, verbal, or group communication
- Event planning: Experience organizing team events with hundreds of people, as well as multi-day events with smaller groups of people, such as an executive offsite
- 5+ years of Executive Operations experience at fast-growing companies, ideally with experience with technical teams
- Discreet: Demonstrated ability to maintain complete confidentiality on all business matters
- Organized and detail-oriented: Strong attention to detail, able to stay calm under pressure, a quick thinker, create order of out chaos
- You’re a Notion evangelist! You love the product, and already use it in your daily life
- If you’re excited about this role but don’t meet every bullet, we still encourage you to apply
Skills
- ashby
