Executive Administrative Assistant

Overview

TekWissen is a global workforce management provider headquartered in Ann Arbor, Michigan that offers strategic talent solutions to our clients world-wide. Our client is a company who is a provider of banking and financial services. The company operates through two divisions, Retail Banking and Services, and Corporate and Institutional Banking.

Position: Executive Administrative Assistant

Location: New York, NY 10019

Duration: 2 Months

Job Type: Temporary Assignment

Work Type: Onsite

Pay Rate: $58.59-$58.59/hr

Job Description

• Analyzes a company’s business operations, budgeting, financial reporting, cost reviews, and forecasting; documents both actual and projected performance.
• Reviews and evaluates work processes, identifies the irregularities in business operations and standards designs
• presents Operations Management with suggestions to correct issues, and proposes enhancements to all areas of operations.
• Develops practical solutions, shares ideas, and exchanges knowledge; and assures compliance with company’s principles and standards.

Responsibilities

• Calendar Management Diligent, pro-active management of complex agenda and setting of meetings across all time zones
• Schedule, track client meetings and support, including Board and Regulatory meetings
• Domestic and International Travel arrangements, expense claims, expedited travel services
• Coordinate and effectively manage Microsoft Teams video conferences and weekly team-wide calls
• Preparation and coordination of departmental meetings, events, and Town Halls.
• Creating, editing and preparing emails, organization charts and presentations.
• Managing logistics/schedules for visitors and supporting senior executives during their visits.
• Management of incoming and outgoing communications
• Maintain and create e-mail distribution lists in Outlook
• Completion of any reasonable projects or tasks, as requested by management.
• The staff member will make use of several application systems including:
• iValua/MyPortal Supplies and IT Procurement.
• MyIAM - Approve Identity & Access Rights to various platforms on behalf of Manager
• Concur Travel scheduling, expense reporting, and review of Manager s direct reports expense submission for approval.
• Outlook
• Microsoft Office Suite Classification

Administrative And Organizational Support

• Manage scheduling and calendar management for executives.
• Arrange travel arrangements, accommodations, and itineraries.
• Prepare documents and presentations for board or client meetings.
• Maintain records and ensure confidential files are organized. Handle expense reports and budget tracking

Communication And Relationship Management

• Act as the first point of contact for internal and external stakeholders.
• Draft and edit emails, letters, and correspondence with strong written communication skills.
• Coordinate information flow between departments to maintain clarity and alignment.

Project And Workflow Coordination

• Oversee multiple projects simultaneously and track progress toward milestones.
• Assist with event planning and team initiatives.
• Improve workflow efficiency through organization and clear prioritization.
• These responsibilities require exceptional organizational skills, time management, and attention to detail traits that transform a good assistant into a great one.

Hard Skills

• Proficiency in Microsoft Office (Outlook) and other productivity tools (iValua/MyPortal Supplies/Concur and IT Procurement).
• Experience with project management and expense reporting software.
• Competence in calendar management, travel arrangements, and administrative support systems.

Soft Skills

• Strong written and verbal communication.
• Adaptability under pressure and problem-solving mindset.
• Collaboration with senior executives, team members, and clients.
• High degree of organizational skills and time management

TekWissen Group is an equal opportunity employer supporting workforce diversity.