Senior Merchandising Admin Assistant (FTC starting late October for minimum of 9 months)

About the company: La Coqueta is a digitally native, Spanish-inspired, British-based children’s wear brand, synonymous with high-quality materials and craftsmanship. Founded in Hampstead in March 2013 by mother of five Celia Muñoz, La Coqueta has grown into a globally recognised brand with a loyal customer base and celebrity following, coveted by major publications including The Sunday Times, Vogue, Grazia, Hello!, You Magazine, Red Magazine and Smallish Magazine. Our flagship store is in Notting Hill, with concessions in Selfridges and Harrods and stockists around the world; our international online store delivers beautifully crafted, timeless clothing for children from newborn to age 10 to families globally.

We remain proud of our Spanish heritage, working with small artisans across Spain and embracing local customs and traditions in dressmaking and manufacturing, this attention to detail and high-quality finish, coupled with excellent customer service and presentation, is what sets us apart. As we expand internationally, including a growing US retail presence with a store in New York, our ambition is to continue evolving as a modern luxury lifestyle brand representing all ages, lifestyles and nationalities through timeless design and powerful storytelling.

Role Profile: As a Senior Merch Admin Assistant, you will be an integral part of our Merchandising team, playing a key role in supporting both the Merchandising and Buying functions. You will take ownership of key merchandising administration, stock and reporting processes, acting as an important link between Merchandising and the wider Business.

The role requires a high level of organisation, accuracy and commercial awareness, alongside the confidence to proactively identify issues, coordinate effectively with multiple stakeholders and drive actions through to completion. You will have accountability for the day-to-day operational processes that support the Merchandising function, ensuring information, systems and stock activity are managed accurately and efficiently.

This is an excellent opportunity for someone with strong numeracy and analytical skills, a high level of Excel proficiency and a genuine passion for fashion merchandising to develop their career within a dynamic, fast paced and growing business.

Overview

• Manage end-to-end intake, from supplier coordination through to warehouse delivery, including freight forwarder coordination and proactively resolving delivery issues.
• Manage retail allocations and stock levels across retail and Ecom channels, working closely with the Merchandiser on store options and volumes and coordinating replenishment with the Store Teams.
• Act as the first point of contact for stock-related queries across Retail, Warehouse and Customer Service, building strong relationships across these teams and ensuring issues are resolved quickly and effectively.
• Own weekly sales reporting, ensuring reports are accurate, timely and provide clear visibility of trading performance.
• Execute re-pricing and markdowns as directed by the Merchandiser, ensuring all changes are processed accurately and within agreed deadlines.
• Manage the purchase order process, ensuring orders are raised, maintained and processed accurately through to delivery.

What Success Looks Like

• Stock is effectively managed across retail and Ecom channels, with minimal stockouts or excess stock and replenishment running smoothly.
• Intake, allocation and delivery activity is well coordinated, with potential delays or issues identified and communicated proactively.
• Sales and performance reporting is accurate, timely and supports clear commercial decision-making.
• Strong, collaborative relationships are maintained across Retail, Warehouse and Customer Service, enabling stock and product queries to be resolved quickly and effectively.
• Purchase orders, re-pricing and markdowns are processed efficiently, accurately and within agreed deadlines.
• Systems, reporting and key departmental documents are consistently accurate, up to date and trusted by the wider team.
• Stakeholders have clear and timely visibility of stock, intake, sales and delivery information.

Key Accountabilities & Responsibilities

Stock Management and Allocation

• Take ownership of the end-to-end intake process, coordinating with suppliers, freight forwarders, carriers and the Warehouse, including DAP and Ex Works shipments, to ensure stock is delivered accu…