Accounting Firm Executive Assistant

Company Description Dennis Duncan & Torchon LLP is a full-service accounting firm licensed in California, specializing in assurance, tax, and advisory services for small to middle market clients. The firm supports clients with tax preparation and compliance, financial statement audits and reviews, and advisory services such as outsourced accounting functions and financial data analytics. Partners bring extensive knowledge of compliance and regulatory requirements across California municipalities, healthcare, and emerging market industries. The team focuses on building trust, delivering reliable service, and acting as a primary resource and advocate for clients and their business interests.

Role Description The Accounting Firm Executive Assistant is a full-time, based in Los Angeles, CA. This role provides high-level administrative and executive support to partners and senior leaders, including calendar management, scheduling meetings, and coordinating travel arrangements. Day-to-day responsibilities include preparing and managing expense reports, organizing firm documents and correspondence, and maintaining confidential records. The Executive Assistant will help prepare client-facing materials, support meeting logistics, and coordinate deadlines for tax, audit, and advisory engagements. The role also involves serving as a key communication liaison, prioritizing requests, and ensuring smooth office operations in collaboration with other team members.

Qualifications

• Strong Executive Administrative Assistance and Executive Support skills for managing calendars, meetings, and confidential information.
• Experience with Expense Reports, tracking reimbursements, and supporting basic financial documentation.
• Excellent Communication skills for interacting with partners, team members, and clients in a professional manner.
• Proficiency in Administrative Assistance, including document preparation, records management, and office coordination.
• Proficiency with Microsoft Office or similar productivity tools (Outlook, Word, Excel, PowerPoint).
• High attention to detail, organizational skills, and ability to manage multiple priorities and deadlines.
• Experience in professional services or accounting/finance environments is preferred.
• Associate or bachelor’s degree in business, administration, or a related field, or equivalent relevant experience.