Executive / Personal Assistant to Founder

About the Role

We are looking for a highly organized, proactive, and resourceful Executive / Personal Assistant to provide day-to-day support to a busy Founder & CEO operating across music, entertainment, technology, and multiple business ventures.

This is a high-trust, fast-paced role for someone who is comfortable juggling competing priorities, anticipating needs, solving problems independently, and keeping things moving without needing constant direction.

The ideal candidate is someone who naturally thinks “what needs to happen next?” rather than waiting to be asked.

Responsibilities

Executive Support

• Manage and maintain the Founder’s complex calendar, scheduling, meetings, and appointments
• Coordinate internal and external meetings and ensure schedules stay organized and up to date
• Manage day-to-day communications and follow-ups as needed
• Coordinate travel, transportation, hotels, itineraries, and other logistics
• Prepare the Founder for meetings, calls, events, and upcoming commitments
• Track action items, deadlines, and outstanding requests
• Serve as a reliable point of contact between the Founder and internal/external stakeholders

Personal Support

• Manage personal appointments, reservations, errands, and day-to-day logistics as needed (car required)
• Coordinate household and personal tasks when needed
• Handle time-sensitive requests and last-minute changes with discretion and good judgment
• Help create structure around the Founder’s personal and professional schedule

Operations & Organization

• Keep the Founder organized across multiple businesses, projects, and priorities
• Follow up with team members and external contacts to ensure tasks are completed
• Research and source information, vendors, services, and solutions as needed
• Identify problems before they become problems and proactively find solutions
• Help streamline systems, processes, and workflows
• Maintain a high level of confidentiality when handling sensitive business and personal information

What We’re Looking For

• 2+ years of experience in executive assistance, personal assistance, operations, entertainment, talent management, or a similar fast-paced environment
• Extremely organized and detail-oriented
• Excellent written and verbal communication skills
• Strong follow-through and ability to manage multiple priorities simultaneously
• Comfortable working independently with limited supervision
• Excellent judgment and ability to distinguish between urgent and non-urgent matters
• Highly responsive and dependable
• Comfortable with last-minute changes and a dynamic schedule
• Tech-savvy and comfortable learning new tools and systems quickly
• Discreet and trustworthy with confidential information
• Professional, personable, and comfortable communicating with executives, artists, clients, and business partners
• No task is beneath you, but you also know when to take initiative beyond the task you were given

Ideal Candidate

The strongest candidate will be someone who can become a true extension of the Founder—someone who understands how he works, anticipates what he needs, keeps him organized, and creates more bandwidth for him to focus on high-level priorities.

You should be comfortable operating in an environment where priorities can change quickly and where ownership, initiative, and problem-solving matter more than simply checking boxes.

Experience in music, entertainment, talent management, startups, venture capital, or other entrepreneurial environments is a plus but not required.

Compensation

Compensation will be commensurate with experience.

To Apply:
Please submit your resume and a brief note explaining your relevant experience and why you would be a strong fit for the role (plus optional references or social links) to [email protected].

Job Type: Full-time

Pay: $40,000.00 - $60,000.00 per year

Work Location: In person