Senior Executive Assistant to the CEO

About Epicutis

Epicutis is one of the fastest-growing brands in professional skincare. Built on world-class science and sold exclusively through dermatologists, plastic surgeons, medical spas, and luxury spas, we’re redefining what premium skincare can be.Backed by a recent $25 million growth investment, we’re entering an exciting new chapter as we continue to scale our team, expand nationally, and bring innovative products to market.We’re looking for an exceptional Executive Assistant who thrives in a fast-moving environment and wants to play a meaningful role in building a world-class company.

About the Role

This is far more than a calendar management position.You’ll become an extension of our executive leadership team, supporting our CEO while also helping our COO and President of Sales & Marketing stay organized, prepared, and focused on the highest-value work.Success in this role requires exceptional judgment, attention to detail, discretion, and the ability to anticipate needs before they arise.Every day will be different. One hour you may be coordinating international travel, the next preparing Board meeting materials, organizing executive schedules, or helping execute a company-wide initiative.If you enjoy solving problems, creating order from complexity, and making executives more effective, you’ll thrive here.

What You’ll Do:

Executive Support

• Manage complex executive calendars and scheduling
• Prioritize meetings based on business impact
• Coordinate meetings across multiple time zones
• Prepare executives for meetings with agendas, background materials, and briefing documents
• Protect executive time by serving as an effective gatekeeper

Communication

• Monitor and prioritize executive email
• Draft professional correspondence and presentations
• Coordinate communication with employees, customers, investors, physicians, vendors, and partners
• Ensure important follow-ups never fall through the cracks

Meetings

• Schedule and coordinate executive meetings
• Attend meetings and interviews as requested
• Take detailed notes and distribute action items
• Track projects through completion

Travel

• Coordinate domestic and international travel
• Build detailed travel itineraries
• Handle last-minute travel changes and logistics
• Occasionally travel with executives to conferences, customer meetings, and company events

Executive Operations

• Prepare Board materials and executive presentations
• Organize confidential documents and contracts
• Process expense reports
• Coordinate document signatures
• Maintain highly organized digital filing systems

Special Projects

• Support strategic company initiatives
• Coordinate leadership off-sites and executive events
• Research vendors and manage relationships
• Take ownership of projects that improve the efficiency of the executive team

Personal Support

• Assist with select personal scheduling and administrative matters
• Handle confidential personal and business information with complete discretion

What We’re Looking For:

Required

• 5+ years supporting C-level executives
• Experience supporting multiple senior leaders simultaneously
• Outstanding organizational and time management skills
• Excellent written and verbal communication
• Strong judgment and problem-solving ability
• High attention to detail
• Advanced Microsoft Office and Google Workspace skills
• Ability to maintain strict confidentiality
• Comfortable working in a fast-paced, rapidly changing environment

Preferred

• Experience supporting founders or CEOs
• Experience at a high-growth company
• Experience preparing Board materials
• Experience coordinating domestic and international travel
• Experience using AI productivity tools such as ChatGPT, Microsoft Copilot, or similar platforms to improve efficiency

The Right Person

We’re looking for someone who:

• Thinks ahead instead of reacting
• Takes ownership without being asked
• Brings calm to busy environments
• Is incredibly organized
• Can comfortably interact with executives, physicians, investors, and customers
• Has excellent judgment
• Is professional, polished, and approachable
• Loves making other people more productive

Why Join Epicutis?

• Join one of the fastest-growing companies in professional skincare.
• Work directly alongside an experienced executive leadership team.
• Be part of a collaborative, entrepreneurial culture where great ideas are welcomed. …