Senior Executive Assistant

Operations Manager / Executive Assistant

**Location:** Los Angeles, CA

**Type:** Full-Time

**Reports To:** Founder / Principal

**Industry:** Luxury Real Estate, Investments & Property Services

THE ROLE

We are seeking a highly organized, proactive and polished **Operations Manager / Executive Assistant** to work directly with the Founder of a growing Los Angeles real estate business.

This is not a traditional assistant role.

The right person will become the **operational backbone of the business** — helping manage the Founder’s day-to-day priorities, keeping transactions and projects moving, coordinating across vendors and clients, and creating the systems and structure necessary for a high-performing real estate business.

The business has three interconnected divisions:

01 — LUXURY REAL ESTATE

The primary business and highest priority.

Supporting a high-volume luxury real estate practice including listings, buyers, sellers, transactions, marketing, private showings, client relationships, events and business development.

02 — INVESTMENTS & DEVELOPMENT

Managing the operational side of personal investment activity, including acquisitions, renovations, development projects, flips and construction.

This includes coordinating contractors, architects, designers, vendors, budgets, timelines and project milestones.

03 — PROPERTY SERVICES

Overseeing the day-to-day management of the Founder’s investment properties, as well as select properties managed on behalf of clients.

This includes vendor coordination, maintenance, tenant communication, property issues, invoices, inspections and general property operations.

WHAT YOU’LL OWN

Executive & Business Operations

* Manage and protect the Founder’s calendar, schedule and priorities

* Coordinate meetings, appointments, property tours, inspections and personal/business commitments

* Maintain a clear daily, weekly and monthly operating rhythm

* Anticipate needs before they become problems

* Track outstanding tasks, deadlines, follow-ups and commitments

* Keep the Founder organized across multiple businesses and projects

* Create and maintain systems, checklists and workflows

* Coordinate with accountants, attorneys, lenders, insurance professionals and other advisors

* Help prepare meeting agendas, notes, action items and follow-ups

* Manage confidential information with discretion

Luxury Real Estate

* Support active listings and buyer relationships from pre-launch through closing

* Coordinate private showings, inspections, appraisals, contractors, photographers, stagers and vendors

* Assist with listing preparation, property launches and marketing campaigns

* Coordinate marketing blasts, social media content and client communications

* Maintain accurate property and transaction information

* Track transaction deadlines and important dates in coordination with the transaction team

* Help prepare property materials, presentations and client-facing documents

* Coordinate client gifts, events, dinners and other relationship-building initiatives

* Maintain a high level of service for high-net-worth clients

* Assist with research, property searches and market information when needed

* Serve as a reliable liaison between the Founder, clients, vendors and internal teams

Investments & Development

* Help manage the operational side of acquisition, renovation and development projects

* Coordinate contractors, architects, designers, engineers, consultants and vendors

* Track project schedules, budgets, invoices and outstanding items

* Maintain project documentation, bids, contracts and receipts

* Schedule site visits, inspections and construction meetings

* Create punch lists and follow up until completion

* Track permits, plans and project milestones

* Help identify issues early and bring solutions to the Founder

* Assist with property acquisition due diligence and project research

* Help evaluate renovation scopes and vendor proposals

* Keep each investment project organized from acquisition through completion and disposition

Property Services

* Coordinate day-to-day operations for the Founder’s investment properties

* Assist with management of select client properties

* Coordinate repairs, maintenance and preventative work

* Communicate with tenants when appropriate

* Coordinate plumbers, electricians, handymen, landscapers, cleaners and …