Executive Assistant

Our client, an investment firm based in New York City, is seeking a highly experienced Executive Assistant to support several Senior Executives. The ideal candidate will have 10+ years of Executive Assistant experience within financial services.

Responsibilities

• Provide high-level administrative support to several Senior Executives.
• Manage complex and constantly changing calendars, coordinating internal and external meetings across multiple time zones.
• Coordinate extensive domestic and international travel, including flights, hotels, transportation, and detailed itineraries.
• Schedule investor meetings, conference calls, presentations, and internal meetings.
• Prepare, format, and proofread presentations, reports, correspondence, and other materials.
• Manage expense reports, invoices, and corporate credit card reconciliations.
• Maintain confidential files, records, and sensitive information.
• Partner closely with executives and internal teams to ensure priorities and deadlines are managed effectively.
• Anticipate executives’ needs and proactively address administrative and logistical matters.
• Assist with special projects and other administrative responsibilities as needed.

Qualifications

• 10+ years of Executive Assistant experience within financial services is required.
• Experience supporting multiple senior executives in a fast-paced investment environment.
• Strong calendar management and complex domestic/international travel experience.
• Exceptional organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and shifting deadlines with minimal supervision.
• Strong proficiency in Microsoft Office, particularly Outlook, Word, Excel, and PowerPoint.
• Demonstrated ability to handle highly confidential and sensitive information.
• Proactive, resourceful, and solutions-oriented approach.