Executive Assistant & Marketing Coordinator

Company Description BriteMinds Learning Center is an education and tutoring organization with over 36 years of experience helping students become confident, independent learners. The center offers customized academic support, executive functioning coaching, ADHD support, and enrichment programs tailored to each student’s needs. Services include homework help, subject tutoring, study skills, test preparation, college readiness, and specialized programs for gifted students and English language learners. BriteMinds emphasizes structured, stress-free learning environments, personalized learning plans, and strong family communication through regular progress updates. The team blends traditional educational values with neuroscience-informed methods to support holistic academic and personal growth.

Role Description The Executive Assistant Marketing Coordinator is a part-time, on-site role based at BriteMinds Learning Center in Rolling Hills Estates, CA. This role supports the leadership team with executive assistance, including presentation preparation, calendar management, scheduling meetings, organizing documents, and coordinating daily operations. The coordinator will assist with marketing activities such as drafting communications, managing social media updates, supporting email campaigns, and maintaining contact lists and promotional materials. Day-to-day responsibilities also include helping plan and coordinate events and workshops, supporting parent communication, and tracking basic marketing and enrollment metrics. This position involves collaborating with instructional staff, greeting families, and ensuring a professional and welcoming environment aligned with BriteMinds’ mission.

Qualifications

• Candidates should possess strong Communication and Writing skills for professional correspondence, marketing content, and clear interactions with families and staff.
• Candidates should possess customer service skills to support enrollment, follow up with inquiries, and present programs effectively.
• Candidates should possess Event Planning and coordination skills to organize workshops, information sessions, and community outreach events.
• Candidates should possess Project Management skills to prioritize tasks, manage timelines, and keep marketing and administrative projects on track.
• Additional beneficial qualifications include proficiency with latest technology, office productivity and communication tools, and strong organizational skills.