Assistant Manager/Admin Assistant

Assistant Manager/Administrative Assistant, La Comida Downtown Site

La Comida de California Overview

La Comida de California is a nonprofit organization that has supported the nutritional and social needs of seniors in Palo Alto for 54 years. The mission of La Comida is to promote the health and well-being of older adults by providing nutritionally balanced, delicious, fresh, high-quality, low-cost meals; linking participants to other agencies serving seniors and their families by offering resources; and providing a setting that encourages socializing to address isolation and mental health issues. We serve healthy, delicious, freshly cooked lunches to local seniors each weekday at two locations in Palo Alto.

La Comida, Program Manager

La Comida is seeking a full-time Program Manager, starting immediately, who is passionate about serving the nutritional and social needs of seniors in our community. The PM will have supervisory and detailed administrative responsibilities.

Job Description/Roles and Responsibilities

La Comida de California is a senior nutrition communal lunch program that provides hot, nutritious meals to persons 60 years of age and older, every weekday. In addition to lunch, La Comida enriches the lives of seniors by providing a socially stimulating, cheerful environment, addressing issues of isolation and mental health issues.

Qualifications

· Experience in office administration, QuickBooks, Microsoft 365

· Experience in non-profit administration with preference in the food industry, working with volunteers and/or working with seniors

· Leadership and community engagement skills

· Budget management skills

· Leadership abilities working with staff, senior members of the community and volunteers

· Ability to work independently and collaboratively

· Experience working with and recruiting volunteers

· Demonstrated ability to multitask and be flexible

Other Details

· Bilingual in Chinese, Mandarin and/or Spanish a plus

· Based in Palo Alto or surrounding area

· Availability to begin work asap and work as temp to hire for three months (until the end of November 2026) with the possibility of full time hire.

Position Summary:
The Program Manager/Downtown Site Manager will be responsible for managing and coordinating lunch meal service, including recruitment and management of volunteers, collection and processing of data from diners, and reports to the City of Palo Alto and Santa Clara County. In addition, the Program Manager will organize daily communal activities, create a welcoming atmosphere at the Downtown location (429 Bryant Street), and report to La Comida headquarters at 455 East Charleston Road after service each day to complete administrative responsibilities. The Program Manager (PM) reports to the Executive Director.

Responsibilities include, but are not limited to:

• Report to Stevenson House every morning of service with the Program Director and the Head Chef.
• Transport food donations to the Downtown location for distribution.
• Report every afternoon, after the Downtown lunch service, to Stevenson House to meet with the Program Director and complete administrative activities.
• Set up and break down the meal service site at the Downtown site as necessary.
• Coordinate all facility logistics with the City of Palo Alto Bryant Street Community Center contacts for 429 Bryant Street.
• Coordinate with kitchen staff to ensure a sufficient number of meals are ordered and delivered to the DT site.
• Coordinate with the Program Director and the Head Chef to distribute food donations at the downtown site.
• Train and supervise volunteers daily at the service site to ensure food safety and health safety protocols are followed.
• Complete daily reports, monthly and quarterly reports for the City of Palo Alto and County guidelines, working in coordination with the Program Director.
• Support the creation of newsletters with information on essential program dates and events, volunteers, diners, community events, and food and nutrition for older adults/seniors.
• The Program Manager will conduct outreach to provide entertainment and resources for seniors before, during, and/or after meals to foster a communal atmosphere and manage activities that support the overall La Comida program.
• Responsible for any insurance claims at the DT site.
• Maintain the DT site budget in coordination with the Program Director.
• Create and facilitate at least two Vo…