Executive Administrative Assistant

Role Description This full-time Executive Administrative Assistant role is an on-site position based in Irvine, CA. The Executive Administrative Assistant will provide high-level administrative support to senior leaders, including managing calendars, scheduling meetings, coordinating travel, and preparing correspondence and reports. Daily responsibilities include handling phone calls and emails, organizing and maintaining files, supporting clerical tasks such as data entry and document preparation, and assisting with meeting logistics and follow-up. The role also involves maintaining professional communication with internal and external stakeholders, tracking action items and deadlines, and ensuring the office runs smoothly. This position requires consistent on-site presence, strong organizational skills, and the ability to handle confidential information with discretion.

Qualifications

• Demonstrated proficiency in Administrative Assistance and Executive Administrative Assistance, including calendar management, travel coordination, and executive support.
• Strong Communication and Phone Etiquette skills for interacting with leadership, team members, and external partners.
• Solid Clerical Skills, including document preparation, data entry, filing, and records management.
• Proficiency with office productivity tools (e.g., Microsoft Office or similar suites) and comfort with learning new systems.
• Excellent organizational skills, attention to detail, and ability to manage multiple priorities in a fast-paced environment.
• Ability to maintain confidentiality and handle sensitive information with professionalism and discretion.
• Experience in executive support, office management, or a similar administrative role preferred.
• Associate or bachelor’s degree in business, administration, or a related field, or equivalent relevant experience.