EXECUTIVE ADMINISTRATIVE ASSISTANT (ADMINISTRATIVE STAFF) - PN 20063841

Under supervision, acts on behalf of the Commissioner.

• Works directly with staff of the Commissioners, Executive Director, Legal Counsel & Director of Adjudication.
• Works with Section Directors, OIC staff, injured workers, attorneys & representatives at the request of the Commissioner. Directs requests & inquiries from the Governor’s office, state legislature, injured workers, employers, attorneys & representatives to the proper sources. Follows up on such requests.
• Handles sensitive & confidential matters & maintains a high level of confidentiality.
• Reviews information & makes decisions at request of Commissioner.
• Reviews Commissioner orders for accuracy, makes necessary changes, & routes orders to Commissioner for review and signature.
• Responsible for hearing file preparation by obtaining and assembling pertinent claim information for Commissioner. Assists in hearing room as needed.
• Uses CASE Manager & CAS to print docket sheets and prepare hearing files.
• Maintains library of claim issues addressed by the Commissioner. Handles the administrative functions of the Commissioner’s office.
• Coordinates & assists with work that the Commissioner assigns.
• Schedules meetings with OIC & BWC staff, attorneys & representatives, & coordinates outside speaking engagements.
• Prepares agenda & compiles associated materials for weekly staff meetings.
• Maintains calendar for Commissioner & Commissioner staff.
• Maintains tickler system for issues to be addressed and meetings to be set. Prepares correspondence for Commissioner’s signature.
• Uses personal computer equipment, types business letters, documents & reports. Maintains extensive filing system.
• Arranges routine & special appointments & meetings. Makes travel arrangements.
• Works with OIC staff, BWC Self-Insured & Legal Departments, & Self-Insuring Employers Evaluation Board (SIEEB) members & schedules meetings, conferences, & hearings when the Commissioner acts as Chairperson of SIEEB.
• Drafts & issues conference & hearing notices & sends participants links for virtual attendance. Compiles docket sheets. Creates sign-in sheets.
• Contacts parties & staff members regarding attendance at conferences & hearings & composes attendance logs.
• Prepares complaint packets for the Board Members & staff.
• Drafts conference scripts.
• Works with Security to arrange parking for Board members & security personnel during conferences.
• Attends SIEEB meetings, conferences, & hearings.
• Obtains the signatures of the Board members on decisions & issues those decisions.
• Maintains files of all complaints brought before SIEEB.
• Performs related duties as required.

See the attached position description for more details regarding this position.

Why Work for the State of Ohio

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)

• Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS) & Optional Deferred Compensation (Ohio Deferred Compensation)

• Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

Qualifications

• Completion of undergraduate core program in business administration, management science or public administration; 12 mos. trg. or 12 mos. exp. in supervisory, administrative &/or managerial position which involved limited research & public contact.
• Or completion of undergraduate core program in academic field commensurate with program area to be assigned per approved Position Description on file; 12 mos. trg. or 12 mos. exp. in supervisory, administrative, managerial &/or staff position which involved limited research & public contact.
• Or 36 mos. trg. or 36 mos. exp. in business administration, management science or public administration.
• Or equivalent of Minimum Class Qualifications For Employment noted above.

**Supplemental Inf…