Executive Assistant, Recruiting

Our client, a leading international financial services firm, is seeking a polished, highly organized, and proactive Executive Assistant to support its Recruiting functions . This role is ideal for a detail-oriented professional who thrives in a fast-paced environment and enjoys managing complex scheduling and calendar management and coordinating high-level meetings.

The Executive Assistant will play a critical role in being a true right hand. The ideal candidate is adaptable, resourceful, and able to manage competing priorities with professionalism and discretion.

Responsibilities

• Coordinate and schedule a high volume of interviews across multiple time zones
• Serve as the primary point of contact for interview logistics with candidates, interviewers, and external search firms
• Manage dynamic calendars for recruiters, hiring managers, and senior stakeholders
• Coordinate all stages of the interview process including screenings, panel interviews, final rounds, and debrief meetings
• Support the Head of Recruiting with meeting coordination, travel arrangements, and administrative tasks
• Handle sensitive employee and candidate information with confidentiality and discretion
• Assist with onboarding logistics, internal communications, training sessions, and employee-related meetings
• Maintain accurate recruiting and HR documentation and records
• Prepare and reconcile expense reports related to travel and recruiting activities
• Support special projects and cross-functional initiatives as needed

Qualifications

• Bachelor’s degree required
• 4–7 years of Executive Assistant, Recruiting Coordinator, or related administrative experience
• Experience scheduling complex, multi-round interviews across multiple time zones
• Strong background coordinating domestic and international travel arrangements
• Interest in recruiting, talent acquisition, and supporting the hiring process
• Exceptional organizational skills and attention to detail
• Excellent written and verbal communication skills
• Ability to multitask, prioritize effectively, and meet tight deadlines in a fast-paced environment
• Strong judgment and discretion when handling confidential information
• Proactive, responsive, and collaborative team player
• Proficiency in Microsoft Office Suite, particularly PowerPoint; familiarity with Workday Recruiter is a plus

SALARY 120k + OT+ Bonus, plus amazing benefits (free breakfast, lunch & snacks).

If you meet the required qualifications and are interested in this role, please apply today.

The Solomon Page Distinction Our teams, comprised of subject matter experts, develop an interest in your preferences and goals and we act as an advisor for your career advancement. Solomon Page has an extensive network of established clients which allows us to present opportunities that are well-suited to your respective goals and needs – this specialized approach sets us apart in the industries we serve.

About Solomon Page Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit:?solomonpage.com and connect with us on?Facebook, and?LinkedIn.

Opportunity Awaits.