Executive Assistant

Overview Cadent ignites seamless connections between brands, publishers & consumers. Our predictive AI orchestrates outcomes on any platform customers are on, across any media they consume & at any stage of the journey. To learn more, please visit Cadent.com.

We are seeking a highly organized and proactive Executive Assistant to support senior leadership. This role is responsible for managing complex schedules, coordinating cross-functional activities, and ensuring seamless day-to-day operations. The ideal candidate is detail-oriented, resourceful, and thrives in a fast-paced, high-growth environment.

Responsibilities Executive Support & Calendar Management

• Manage complex calendars, including scheduling internal and external meetings across multiple time zones
• Prioritize and coordinate competing requests, ensuring alignment with business priorities
• Prepare agendas, materials, and briefing documents for meetings
• Track action items and follow-ups to ensure timely completion

Communication & Coordination

• Serve as a primary point of contact between executives and internal/external stakeholders
• Draft, review, and manage communications on behalf of executives
• Coordinate cross-functional meetings and ensure alignment across teams
• Maintain a high level of professionalism and confidentiality in all interactions

Travel & Logistics

• Arrange domestic and international travel, including flights, accommodations, and itineraries – paying attention to individual executive preferences
• Manage expense reporting and reconciliation in a timely manner
• Coordinate logistics for offsites, team events, and executive meetings
• Proactively create packages to prepare executives for travel prior to their departure

Operations & Project Support

• Support special projects, presentations, and reporting as needed
• Assist in preparing materials for leadership meetings, board meetings, and client engagements – including follow up materials, notes and takeaways
• Identify opportunities to improve processes and increase efficiency
• Partner with other administrative staff to ensure coverage and continuity
• Act as back-up and overflow support for office management activities, including setting up/breaking down for internal and external meetings, managing office supplies, etc.

Qualifications

• 5+ years of experience supporting senior executives, preferably in a fast-paced or technology-driven environment
• Strong organizational and time management skills with exceptional attention to detail
• Excellent written and verbal communication skills
• Ability to manage multiple priorities and adapt quickly to changing needs
• High level of discretion and professionalism when handling confidential information
• Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint) and collaboration tools (e.g., Slack, Zoom)
• Experience with calendar management across multiple stakeholders and time zones

Preferred Qualifications

• Experience supporting C-level executives
• Experience in media, advertising, or technology environments
• Familiarity with expense management and travel platforms (e.g., Concur)
• Strong problem-solving skills and a proactive, solutions-oriented mindset

Eligibility

• Must be legally authorized to work in the United States without employer sponsorship now or in the future.

So, if the leading edge of media technology is the place you want to be, please contact us today and let’s start the conversation!

Health & Wellbeing

• Inclusive health, dental, and vision plans built to support diverse lifestyles
• Enhanced support for reproductive health, family planning, and new parents
• Employer contribution to HSA
• Voluntary Benefits: Pet Insurance, LegalEase Legal Assistance, Critical Illness, Hospital Indemnity, and Accident coverages
• Generous and inclusive paid parental leave
• Mental health support and Employee Assistance Program (EAP)
• Free access to the Calm App
• Monthly Wellness reimbursement
• Special discounts through LifeMart and Plum Benefits
• Flexible Time Off (FTO) policy and company breaks
• 11 observed Federal holidays
• Summer Fridays between Memorial Day and Labor Day

Inclusion & Belonging

• Employee Resource Groups that foster connection and community
• DEI programming and initiatives
• Company-sponsored events to bring employees together
• Offices across the U.S., including Manhattan, Philadelphia, and San Jose

**Financial &…